Oregon Sample Letter for Fellow Employee's Break in Confidence

• Category: Letters - Nonlegal - Employees
• State: Multi-State
• Control #: US-0161LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form.

Subject: Oregon Sample Letter for Addressing Fellow Employee's Breach in Confidence — [Your Company Name] Dear [Fellow Employee's Name], I hope this letter finds you well. I am writing to address an issue that has recently come to my attention, concerning a breach of confidentiality that took place within our workplace at [Your Company Name]. It has come to my knowledge that certain confidential information was shared by you with unauthorized individuals, thereby violating our company's policy and compromising our trust in you as a colleague. Confidentiality is an essential aspect of maintaining a healthy and trustworthy work environment, which we all are obligated to adhere to as members of [Your Company Name]. Respecting the privacy of our colleagues, clients, and sensitive company information is crucial for maintaining the integrity of our operations and upholding our professional reputation. As per our employee handbook and the confidentiality agreement that you signed upon joining [Your Company Name], it is explicitly stated that any sharing, divulging, or discussing of confidential information outside the workplace is strictly prohibited without prior authorization. It is disappointing to learn that you have not adhered to this policy, as it puts our organization at risk and hinders our ability to provide a safe and confidential space for our employees and clients. We take matters of confidentiality seriously, and your breach in confidence has prompted us to initiate an internal investigation to ascertain the extent of the breach and any potential ramifications it may have caused. Please be advised that this breach is considered a serious violation of our company policies, and we will be taking appropriate disciplinary action in accordance with our internal procedures. To prevent future breaches, we would like to remind you of the importance of confidentiality and urge you to revise your understanding of the policies in place. This reminder serves as an opportunity for growth and serves as a reminder to uphold our commitment to maintaining a safe, secure, and confidential work environment at [Your Company Name]. Should you have any concerns or wish to discuss this matter further, I encourage you to reach out to me directly, or if you prefer, you may schedule an appointment with our HR department. We are here to support you and guide you towards the appropriate steps for rectifying this situation. Your cooperation and understanding in this matter are highly appreciated. We trust that this incident will serve as a reminder to uphold the utmost professionalism and commitment to confidentiality expected of you as a valued employee at [Your Company Name]. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Designation] [Your Company Name]