Dear [Client's Name], We hope this letter finds you well. We wanted to bring to your attention a recent discovery regarding an overpayment made on your account. After a thorough review of our financial records, it has come to our attention that an overpayment was inadvertently made on your behalf. We want to assure you that we take our commitment to providing accurate billing seriously, and we apologize for any inconvenience this overpayment may have caused. We have attached a breakdown of the overpayment, indicating the specific amount that was erroneously credited to your account. To rectify the situation, we kindly request your permission to refund the overpayment amount back to you. We understand that this may be an unusual circumstance, but we believe in transparency and fairness in our business dealings. Please be assured that this error will not happen again in the future. Once we receive your approval, we will promptly initiate the process to return the overpayment. Please allow [insert time frame] for the funds to be credited back to your account. If you prefer an alternate method of refund, kindly let us know, and we will do our best to accommodate your preferences. Again, we apologize for any inconvenience this oversight may have caused, and we appreciate your understanding. We value the trust you have placed in our services and assure you that we have taken steps to prevent similar occurrences. If you have any questions or concerns regarding this matter, please do not hesitate to reach out to our customer service team at [contact information]. We are here to assist you and address any further queries you may have. Once again, thank you for your understanding, and we sincerely apologize for any inconvenience caused. We look forward to continuing our valued partnership with you. Best regards, [Your Name] [Your Title] [Company Name] [Company Address] [City, State, Zip Code] [Phone Number] [Email Address] Additional types of Oregon Sample Letter for Return of Overpayment to Client may include: 1. Oregon Sample Letter for Return of Overpayment to Client — Individual: This letter is specifically designed for individuals who have made an overpayment and need the excess amount refunded. 2. Oregon Sample Letter for Return of Overpayment to Client — Business: This letter caters to businesses that have made an overpayment and require a refund for the excess amount paid. 3. Oregon Sample Letter for Return of Overpayment to Client — Legal: This letter is suitable for situations where legal entities, such as law firms or legal departments, have made an overpayment and need a refund. 4. Oregon Sample Letter for Return of Overpayment to Client — Medical: This letter template is tailored for medical professionals or healthcare facilities that have received an overpayment and need to reimburse the patient or insurance provider. Please note that these variations may have specific language or content adjustments to suit the field or industry they are intended for.
Oregon Sample Letter for Return of Overpayment to Client
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How to fill out Oregon Sample Letter For Return Of Overpayment To Client?
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FAQ
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
I am writing to you because I have been informed that I have been overpaid. I (am/was employed/engaged) by you from (enter date) to the (enter date) as a (enter job title) on a (enter job type - full time, part time or agency/casual) basis. You have stated that I have been overpaid by a total sum of (enter amount).
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
Dear [Employee], A salary overpayment has been identified on a previous pay period and has been submitted to University Payroll & Benefits for processing. University Payroll & Benefits will send you notification of the overpayment along with the collection process needed to satisfy this debt.
How to Send an Incorrect Payment Letter to Customers (Template Included) Choose a Clear Subject Line. Bring Attention to the Incorrect Payment. Apologize for the Error. Explain How to Correct the Error. Offer Additional Service. Incorrect Payment Templates You Can Use. Conclusion.
Options for handling overpayments are to either refund the amount or establish a credit for it. The receiver cannot keep an overpayment, as it is neither revenue nor income. Account credits caused by customer overpayment are recorded as liabilities or contra-assets on the balance sheet until applied against an invoice.
