Oregon Tenant Welcome Letter
What this document covers
The Tenant Welcome Letter is a document designed to greet new tenants and provide them with essential information about their new living arrangements. This form differs from other rental agreements by focusing specifically on welcoming the tenant and detailing important contact information for utilities and reminders regarding the lease agreement. It serves as a helpful guide to ensure a smooth transition into the rental property.
Form components explained
- Security Deposit payment information
- Pro-rated rent details
- First month rent amount
- Specification for any additional fees
- Total due at move-in
Common use cases
This Tenant Welcome Letter should be used when a landlord or property manager is welcoming a new tenant to a rental property. It is particularly useful at the start of a lease agreement to ensure that tenants understand their payment obligations and have access to vital contact details for utilities or property management.
Who this form is for
- Landlords managing rental properties
- Property managers overseeing tenant relations
- Residential leasing agents introducing new tenants
- Real estate professionals helping clients find rental solutions
Instructions for completing this form
- Identify the tenant's name and the rental property address.
- Specify the amounts for the security deposit, pro-rated rent, and first month's rent.
- Include any additional fees that may apply.
- Calculate and enter the total amount due.
- Provide utility contact information and any other relevant reminders.
Notarization requirements for this form
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
Avoid these common issues
- Failing to include all necessary payment amounts.
- Leaving out contact information for utilities.
- Not explaining the terms of the lease agreement clearly.
- Overlooking local laws that may require additional information.
Advantages of online completion
- Convenient: Easily fill out and download the form from anywhere.
- Editability: Customize the form to meet specific tenant needs.
- Reliability: Forms are created by licensed attorneys to ensure compliance.
Form popularity
FAQ
Your contact information. Time and date of the rental walkthrough. Time and location for key collection. Instructions on setting up utilities.
Begin the letter with the date on which you mail or deliver the letter in person. Include your name, address and phone number, followed by the tenant's name and address. You can also insert a subject line that summarizes the reason for the letter to vacate. Start with a salutation, followed by your tenant's name.
To show landlords that you care about the same things they care about, find ways to show them that you can truly afford the rent, that you can take care of their place and keep it in good shape, and that you aren't the kind of person to cause problems with other tenants or neighbours.
A tenant welcome letter provides an informal way for a landlord to say hello or a more formal way to provide helpful information. The document can refer to a list of apartment rules and regulations and include a checklist of the unit's move-in condition.
Congratulations! You've found new tenants and you're ready to welcome them to your property. Up until now, you've put in a lot of work: you've listed your property, screened tenants, signed a lease, and now you're ready to help your tenants settle in.
Clean the Unit and Repair Damage. Provide Information About Utilities. Assemble a Welcome Package. Help With Logistics During the Move. A Warm Welcome for Your Tenant.
A welcome letter is a document provided by you to new employees. Welcome letters introduce key team members and provide basic information to the new employee to prepare them for their first day on the job.
Create a Rental ResumA©. Treat this like you would a job search. Pull your own credit report. Obtain and include full letters of reference. Provide copies of commonly requested further information. Look sharp. Be five minutes early. Find common ground. Know your needs and wants ahead of time.
Introduce yourself. Collect tenant contact information. Tell them how and to whom to pay their monthly rent. Share your contact information. Tell them how to submit maintenance requests.
