HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
Title: Understanding the Oklahoma HUD Privacy Act Handbook: A Comprehensive Explanation Description: The Oklahoma HUD Privacy Act Handbook is a vital document that provides a detailed account of how the U.S. Department of Housing and Urban Development (HUD) handles and safeguards individual privacy rights within the state of Oklahoma. This comprehensive guide ensures that the privacy and confidentiality of personal information are protected in compliance with applicable laws and regulations. The Oklahoma HUD Privacy Act Handbook serves as a valuable resource for both HUD employees and individuals interacting with HUD programs and services. It explains the various principles, policies, and procedures established under the Privacy Act of 1974, which is aimed at safeguarding the privacy of individuals' information collected by the federal government. Key Topics Covered in the Oklahoma HUD Privacy Act Handbook: 1. The Privacy Act of 1974: This section of the handbook offers an overview of the federal legislation that governs the privacy rights of individuals, emphasizing its applicability to HUD in Oklahoma. 2. Scope and Applicability: This segment explains the reach and application of the Privacy Act within the context of HUD programs and operations in Oklahoma, ensuring everyone understands which activities are subject to its provisions. 3. Collection and Maintenance of Personal Information: This section outlines the types of personal data collected by HUD, the legal bases for collection, and the protocols for maintaining accurate, relevant, and timely information. 4. Use and Disclosure of Information: Here, the handbook details HUD's permissible uses and disclosures of personal data, highlighting situations where consent is required and instances where information can be shared without consent. 5. Individual Rights: The handbook further illustrates the rights granted to individuals under the Privacy Act, including the ability to access and amend their records, as well as the procedures for filing complaints or seeking redress for potential privacy violations. 6. Safeguarding Personal Information: This part emphasizes the security measures and protocols in place to protect sensitive and confidential data from unauthorized access, loss, or misuse. 7. Training and Awareness: The handbook addresses the importance of regular training and awareness programs to ensure HUD employees maintain a high level of understanding and compliance with the Privacy Act's provisions. Different Types of Oklahoma HUD Privacy Act Handbooks: 1. Oklahoma HUD Privacy Act Handbook for Employees: This version is specifically tailored to provide in-depth guidance to HUD employees regarding their roles and responsibilities in protecting privacy rights and complying with the Privacy Act's requirements. 2. Oklahoma HUD Privacy Act Handbook for Individuals: Designed for individuals participating in HUD programs or seeking assistance, this version highlights their rights, procedures for accessing personal information, and guidance for filing complaints in Oklahoma. In conclusion, the Oklahoma HUD Privacy Act Handbook with its detailed explanations plays a crucial role in upholding the privacy rights of individuals interacting with HUD programs and services in Oklahoma. It provides a comprehensive understanding of the Privacy Act's provisions, ensuring compliance and adherence to robust privacy protocols.
