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Primarily a board resolution is needed to keep a record of two things: To record decisions concerning company affairs (except for shares) made in the board of directors meeting. This is also known as a board resolution. To record decisions concerning company equity made by shareholders of the corporation.
The title of the resolution must appropriately reflect the intent. Resolutions begin with "Whereas" statements, which provides the basic facts and reasons for the resolution, and conclude with "Resolved" statements which, identifies the specific proposal for the requestor's course of action.
What should shareholder resolutions include?Your corporation's name.Date, time and location of meeting.Statement that all shareholders agree to the resolution.Confirmation of the necessary quorum for business to be conducted.Names of shareholders present or voting by proxy.Number of shares for each voting shareholder.More items...
Whenever a property is purchased in the name of a company, a Board Resolution must be executed by the Company authorising an Officer of the company to execute the sale deed.
How To Write a Corporate Resolution Step by StepStep 1: Write the Company's Name.Step 2: Include Further Legal Identification.Step 3: Include Location, Date and Time.Step 4: List the Board Resolutions.Step 5: Sign and Date the Document.
Therefore, any shareholder who has held at least one share of company stock for at least two months or more may vote on resolutions, either in person at the company's annual meeting, or via a proxy ballot, which can be done online using special voting websites like , or by return mail.
Common decisions that require a resolution of the directors include:Appointing a company secretary.Opening a business bank account.Signing legal documents on behalf of the company.Approving documentation.Ending contracts or entering into new ones.Authorising corporate loans.Issuing shareholder dividends.More items...?
It is usual for the written resolution document sent to each shareholder to be signed and returned to the company to signify agreement.
The Board Resolution is duly signed by the directors present in the meeting. There is no requirement that a Board Resolution be notarized. However, when Board Resolutions are used as evidence in court trials, notarization gives more credence to the document.