[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Name of Organization] [Organization's Address] [City, State, ZIP] Subject: Request for Documents Dear [Recipient's Name], I hope this letter finds you well. I am writing to kindly request your assistance in providing me with certain documents related to [specific purpose] from [Name of Organization]. As a resident of New York State, I am seeking to gather important information for [state your reason(s)]. New York offers a diverse range of documents that are often required for various purposes, such as legal matters, research projects, educational purposes, or business transactions. Different types of New York sample letters for request for documents include: 1. Legal Documents Request: This type of letter is used to request legal documents such as court records, marriage certificates, birth certificates, divorce papers, property deeds, or any other document that might be relevant to legal proceedings. 2. Academic Records Request: If you are a student or an academic professional, you may require documents such as academic transcripts, recommendation letters, course syllabi, or other educational records to support your application for admission, scholarships, or employment. 3. Business Records Request: Individuals or organizations seeking information regarding business records, permits, licenses, or any other relevant information about a business operating in New York may use this type of request letter. 4. Government Documents Request: This category includes requesting documents from various government agencies such as tax records, public records, building plans, environmental reports, or any other documents pertaining to state or local government functions. To ensure a smooth process, I kindly request that you provide the following documents, if applicable: 1. [Document Name 1]: Specify the name or type of the document you require, providing any important details such as document number, date, or reference. 2. [Document Name 2]: Provide specific information about the second document you are requesting. 3. [Document Name 3]: If there are additional documents that you need, be sure to list them here. I understand that there may be fees associated with providing these documents, and I am willing to cover any reasonable costs. Please advise me of the applicable fees, payment methods, and any required forms that need to be completed to process this request promptly. I kindly request that you provide the requested documents within [mention a reasonable timeframe, e.g., 30 days] from the receipt of this letter. If, for any reason, you are unable to fulfill my request, please let me know as soon as possible, stating the reason for the denial or any alternative options available. Thank you very much for your attention to this matter. Your cooperation and assistance in providing these documents will be greatly appreciated. Please do not hesitate to reach out to me if you require any further information or if you need clarification on any aspect of my request. I eagerly await your prompt response. Yours sincerely, [Your Name]
New York Sample Letter for Request for Documents
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FAQ
Dear Sir/Madam: This is a request under the Freedom of Information Act. I request that a copy of the following document(s) be provided to me: [identify the documents as specifically as possible. i.e. all investigative records concerning ABC company, located at 555 Main Street, City, State, in the years 1997-1999.
Right to Appeal If you desire to submit such an appeal, you must do so within 30 days of the written response to your FOIL request. Please include a copy of the original request for records and a copy of the FOIL response letter you received along with your appeal letter.
Filing a Lawsuit If your request is denied, and your internal appeal does not reverse this decision, you may sue the agency in the United State District Court in your state of residence, in the state where the records are located, or in the District of Columbia.
Dear Public Official: Pursuant to the [your state's public records law], I would like to obtain a copy of the following public records: [Be sure to describe the records sought with enough detail, or as the statute indicates, for the public agency to understand the request and be able to respond.]
When an agency receives a request, §89(3)(a) of the Freedom of Information Law states that it has five business days to grant or deny access in whole or in part, or if more time is needed, to acknowledge the receipt of the request in writing and indicate an approximate date by which the agency will respond to the ...
When submitting a FOIL request: Be as specific as possible in describing the requested records. Include relevant dates, names and descriptions. Specify where to send the records and how you want them sent (e.g., mail, email or fax).
The Freedom of Information Law (?FOIL?), Article 6 (Sections 84-90) of the NYS Public Officers Law, provides the public right to access to records maintained by government agencies with certain exceptions.
The statute exempts the following records from disclosure: (1) those exempt from disclosure by state or federal statute; (2) those which if disclosed would constitute an unwarranted invasion of privacy; (3) those which if disclosed would impair contract awards or collective bargaining negotiations; (4) those containing ...
