This form is a sample letter in Word format covering the subject matter of the title of the form.
[Your Company's Letterhead] [Date] [Name of Bidder] [Address] [City, State, ZIP] Subject: Acknowledgment of Request for Bid and Confirmation of Deadline Dear [Name of Bidder], We would like to extend our gratitude for your interest in providing a bid for [Project Name]. As one of the premier companies in the New York City area, we consider it a privilege to have qualified bidders like yourself participate in this process. This letter aims to acknowledge your request for the bid and confirm the deadline for submission. At the outset, we appreciate your initiative in responding to our request for bids. Your company's reputation for excellence and expertise in the field make us confident in the value you will bring to the project. We are excited about the prospect of potentially collaborating with you. As per our initial communication, the deadline for submitting your bid is [date], by [time]. We kindly request that you ensure your submission is received by our designated representative at the following address: [Your Company's Name] [Your Address] [City, State, ZIP] Although the deadline is firm, please feel free to reach out to us if you require any clarification or assistance. We understand the importance of comprehensive bids and encourage you to thoroughly review the specifications provided. In case amendments or adjustments are necessary, kindly submit them appropriately before the deadline. Additionally, please note that all bids should be submitted in a sealed envelope, clearly stating the project name, your company's name, and the deadline. This will help us maintain confidentiality and ensure a fair evaluation process. To further assist in your bid preparation, we are enclosing the following documents: 1. Project specifications and requirements: [List documents and attachments] 2. Compliance and evaluation criteria: [List documents and attachments] 3. Schedule of activities: [List documents and attachments] We kindly request that you thoroughly review these documents to ensure your bid complies with our needs and expectations. In the event you require additional information or have any inquiries, please do not hesitate to reach out to our project management team. We appreciate your commitment to delivering a comprehensive and competitive bid by the specified deadline. Your attention to detail and adherence to our requirements will greatly contribute to a smooth bidding process. Once again, we express our gratitude for your participation and look forward to the possibility of working with your esteemed company. Should you have any concerns or require any further information, please feel free to contact us at [Contact Information]. Sincerely, [Your Name] [Your Position] [Your Company Name]
