New York Facilities Use Agreement
What is this form?
The Facilities Use Agreement is a legal document that establishes a contract between a college or university and a user who wishes to utilize specific facilities owned by the institution. This agreement serves as a license to use the space rather than a lease, outlining terms for use, fees, and responsibilities. It is tailored to ensure both parties understand their rights and obligations regarding facility use, including details on advertising, insurance, and compliance with institutional policies.
What’s included in this form
- Grant of License: Specifies the licensed premises and the intended use of the facilities.
- Term: Defines the dates and times for facility use.
- Fees: Lists the financial obligations, including fixed and additional user fees.
- Compliance: Outlines the responsibilities for adhering to facility policies and local laws.
- Indemnification: States the user's obligation to defend and hold harmless the institution from any claims or damages.
- Insurance Requirements: Details the necessary insurance coverage that the user must maintain.
When to use this form
This Facilities Use Agreement is essential whenever an organization or individual intends to use university-owned facilities for events such as conferences, sports events, performances, or any activity that requires the usage of specific spaces. It ensures clarity on the terms of use and helps avoid potential disputes regarding facility access and responsibilities.
Intended users of this form
- Students or student organizations seeking to host events on campus.
- External organizations needing to reserve university facilities for functions.
- University staff coordinating events that involve the use of college facilities.
How to prepare this document
- Identify the parties involved: Enter the name of the college or university and the user.
- Specify the facilities to be used: Describe the licensed premises accurately.
- Enter the term: Fill in the dates and times for the facility use.
- Outline the fees: Indicate the agreed-upon fixed fee and any additional charges.
- Review compliance requirements: Ensure all party obligations under the agreement are understood and documented.
- Obtain necessary signatures: Have authorized representatives sign the agreement for validity.
Is notarization required?
This form does not typically require notarization unless specified by local law. However, it is essential to ensure that all parties have clearly signed the document for legal enforceability.
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If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to accurately describe the facilities being used.
- Neglecting to fill out all required fees and terms.
- Not reviewing the compliance policies thoroughly before signing.
- Overlooking the necessity of obtaining required insurance before the event.
Advantages of online completion
- Convenience of downloading and editing the form at your own pace.
- Access to templates drafted by licensed attorneys for legal accuracy.
- Secure management of legal documents without physical paperwork.
