Authorization is the process of endowing or conferring a person with legal power or sanction to do something specific. This form authorizes certain employees to get petty cash from the organization. It is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
New Mexico Signature Authorization for Pickup of Petty Cash
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How to fill out Signature Authorization For Pickup Of Petty Cash?
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Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
Some examples of small payments made from petty cash include: Paying the mail carrier 30 cents for the postage due on a letter. Reimbursing an employee $9 for supplies purchased. Reimbursing an employee for purchasing $14 of bakery goods for an early morning meeting.
The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
The form is filled out by the petty cash custodian, documenting the reason for a petty cash payment and the amount of the payment, as well as the date. At a minimum, it is signed by the custodian, and preferably also by the cash recipient.
The name of the payer. The amount of cash received. The payment method (such as by cash or check) The signature of the receiving person.
Given the uses just noted for the petty cash voucher, the information on it should contain the amount of cash taken, the date on which the cash was taken, the name of the person who took the cash, the initials of the person dispensing the cash, and the type of expense to be charged.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
The voucher information may come from the petty cash book. An accounting staff person reviews and approves the form and sends a copy to the accounts payable staff, along with all vouchers referenced on the form.
The petty cash journal entry is a debit to the petty cash account and a credit to the cash account. The petty cash custodian refills the petty cash drawer or box, which should now contain the original amount of cash that was designated for the fund. The cashier creates a journal entry to record the petty cash receipts.
