This form is a sample letter in Word format covering the subject matter of the title of the form.
[Your Name] [Your Title/Position] [Company/Organization Name] [Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Position] [Company/Organization Name] [Address] [City, State, ZIP Code] Subject: Acceptance of Resignation — Return of Company Property Dear [Employee's Name], I hope this letter finds you in good health. I am writing to formally acknowledge and accept your resignation from your position as [Employee's Position] at [Company/Organization Name]. We received your resignation letter dated [Resignation Date], in which you expressed your intention to terminate your employment with us effective [Last Working Day]. First and foremost, I would like to express my gratitude for the significant contributions you have made during your tenure with our organization. Your hard work, dedication, and expertise have been invaluable, and we genuinely appreciate the positive impact you have had on our team and the company as a whole. During your employment, you were entrusted with various company-owned property and assets, which were essential for the successful execution of your duties. As per our company policy and standard procedure, we kindly request that you return all the items and equipment belonging to [Company/Organization Name] at your earliest convenience and no later than [Deadline for Return of Property]. To facilitate a smooth transition and ensure the proper handover, please ensure that you return the following company property: 1. [List of items, such as laptops, mobile phones, access badges, keys, vehicles, uniforms, intellectual property, confidential documents, etc.] Additionally, please take note of the following instructions regarding the return of company property: 1. All items should be securely packed to prevent any damage during transportation. 2. Kindly include all associated accessories, manuals, and software licenses, if applicable. 3. We advise providing an inventory list of the returned items, specifying the condition of each item. 4. It is your responsibility to cover any shipping or transportation costs incurred for the return of the property. If, for any reason, you are unable to return any of the mentioned items by the designated date, please inform us as soon as possible. We are here to assist you in making appropriate arrangements to fulfill this obligation. Moreover, please be aware that any failure to return the company property or a delay in doing so may result in legal consequences and may be considered a breach of your employment obligations. We trust that you will comply with our request promptly, in accordance with the mutual respect and cooperation we have upheld throughout your employment. We wish you the best in your future endeavors, and should you require any assistance during the handover process or have any questions regarding the return of the company property, please do not hesitate to contact me directly at [Your Phone Number] or [Your Email Address]. Once again, thank you for your dedicated service, and we extend our heartfelt wishes for your continued success in your future pursuits. Sincerely, [Your Name] [Your Title/Position] [Company/Organization Name]
