[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company Name] [Company Address] [City, State, ZIP] Subject: Apology for Not Crediting Payment from Prompt Payer Dear [Recipient's Name], I am writing this letter to offer my sincerest apologies for the oversight regarding the credit of payment from one of our prompt customers. As the Accounts Receivable Manager at [Your Company Name], it is my responsibility to ensure accurate and timely recording of payments received, and I deeply regret that I failed to credit the payment made by [Customer Name] on [Date]. I understand the importance of promptly recognizing and acknowledging payments from our valued customers, and I assure you that this incident does not reflect the usual standard of professionalism and efficiency we strive to uphold in our financial operations. We highly value our business relationship with [Customer Name] and recognize their prompt payment history, making this oversight even more regrettable. To rectify the situation immediately, I have taken the necessary steps to credit the payment received from [Customer Name] to their account, ensuring that their outstanding balance is updated accurately. Additionally, I have communicated with our internal team to address and rectify the process failure that led to this mistake. We are committed to implementing safeguards to prevent similar errors in the future. We acknowledge the inconvenience this has caused [Customer Name], and we are deeply apologetic for any disruption or frustration caused by this oversight. Furthermore, we value their business greatly and assure them that we will do everything possible to prevent a recurrence of such an incident. In an effort to express our sincere regret, we would like to offer [Customer Name] a [discount/promotion/gift] on their next purchase as a token of our apology for this error. We will reach out to them directly to discuss the details of this offer and make amends for any inconvenience caused. Once again, please accept our genuine apologies for this mistake. We appreciate your understanding and patience in this matter. Should you require any additional information or have any further concerns, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Thank you for your attention to this matter, and we sincerely hope that this isolated incident will not have a lasting impact on our relationship with [Customer Name]. Yours sincerely, [Your Name] [Your Position] [Your Company Name]
New Jersey Sample Letter for Apology for Not Crediting Payment from Prompt Payer
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A late payment is an amount of money a borrower sends to a lender or service provider that arrives after the date that the payment was due or after a grace period for the payment has passed.
What should a late payment letter include?your company name and address.recipient's name and address.today's date.a clear reference and/or any account reference numbers.the amount outstanding.original payment due date.a brief explanation that no payment has been received.More items...?
How to Write a Note of Apology for Being LateApologize and lay out a specific account of the situation.Acknowledge the consequences.Accept responsibility.Explain what happened.Promise that it won't happen again.Show that you regret the situation.Offer to help correct the situation.
If you know that you are going to delay payment, you should write an apology letter to your supplier, which should be done in advance. In the letter, you should seek to explain in detail the cause for the delay and politely ask them to forgive you.
We are sorry that this payment is late. I assure you that this was an exceptional circumstance. We are committed to follow the payment schedule that we worked out. We are sorry for any inconvenience this may have caused.
What should a late payment letter include?your company name and address.recipient's name and address.today's date.a clear reference and/or any account reference numbers.the amount outstanding.original payment due date.a brief explanation that no payment has been received.More items...?
How to write an apology letter to clientsStart with addressing a customer by name.Describe the problem briefly and apologize for it.Provide a short but ample explanation of what causes the issue.Give solutions for the problem and, if possible, compensate a customer for the inconvenience.More items...?
Sub: Apology letter for Late Payment to SupplierWe are in receipt of your note dated date. I understand that our good company owes your business quite a lot. Therefore, I am writing to apologize for the late payment of amount. These payments will be sent to you by date.
SentencesWe apologize for this late payment.We apologize for this late payment.I hope my late payment has not caused any inconvenience and apologize if it has.We apologize for this unfortunate set of circumstances.We apologize for these circumstances.We apologize for this inconvenience.More items...
We are deeply sorry for this delay and we apologize for any inconvenience that may have been caused to your organization for this delay. While I would not like to take any ingenuine excuses, I would really appreciate it if you would kindly understand our situation and excuse us for this late payment.
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Free online dictionary help you write your apology or letter to someone, with carefully chosen words. You can choose to use an authentic and well-written apology or a well-written apology written in typical speech. Also Read: 8 Apology Example Letters You can write a sincere apology in which you would speak like you are a person. An example: My heart goes out to the man who has been sentenced to death for committing suicide. I am ashamed that I thought about trying to kill myself. I am very sorry and am sorry to all affected that my thoughts were clouded by despair and that this could happen even to a person with me in their circle of family. You can use the free online dictionary in which the user reviews as many apologies as you want within a short period of time. The user reviews are helpful when you have to write a sincere apology.
