Subject: New Hampshire Sample Letter for Demand — Reimbursement of Accrued Vacation after Termination Dear [Employer's Name], I hope this letter finds you well. I am writing to address an important matter regarding the reimbursement of my accrued vacation time as a terminated employee of [Company Name]. It has come to my attention that there may have been an oversight in compensating my accrued vacation time upon termination, as stated by the laws and regulations of the state of New Hampshire. Under New Hampshire labor laws, employees are entitled to receive payment for any unused vacation time upon termination, unless the employer has established a clear policy stating otherwise. In my particular case, I had [number of accrued vacation days] days of accrued vacation time remaining at the time of my departure. Based on this information and the laws regarding vacation pay in New Hampshire, I kindly request that you provide reimbursement for the total amount of my accrued vacation time within [number of days] days of receiving this letter. The total sum for my accrued vacation time is calculated as [total amount in dollars], which represents the compensation owed to me for the unused vacation days. I must emphasize that failing to meet this legal obligation may lead to necessary legal action to ensure the reimbursement of the accrued vacation time as mandated by New Hampshire labor laws. I believe that it is in the best interest of both parties to resolve this matter amicably and without any further complications. Enclosed with this letter, please find the copies of my pay stubs from my time at [Company Name], clearly indicating the record of my accumulated vacation hours. I suggest that you review this documentation and promptly initiate the reimbursement process to avoid any unnecessary legal complications. Please feel free to contact me at [Your Phone Number] or [Your Email Address] should you require any further information or clarification regarding this matter. I would like to resolve this situation in a timely and efficient manner. Thank you for your prompt attention to this matter. I trust that we can come to a mutually beneficial resolution in accordance with the laws of the state of New Hampshire. Sincerely, [Your Name] [Your Address] [City, State, Zip Code] [Date]
New Hampshire Sample Letter for Demand - Reimbursement of Accrued Vacation after Termination
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FAQ
Vacation LeaveNew Hampshire has no laws requiring employers to provide employees with vacation benefits, either paid or unpaid. Neither New Hampshire's Legislature nor its courts have given any significant guidance regarding other potential vacation policy issues.
If you are dismissed (sacked) or resign from your job, you should be paid any annual leave that you haven't taken. Usually, you will be paid before your last day or on the next scheduled payday. If you are entitled to leave loading, you may receive the extra payment at the same time you receive your annual leave pay.
Federally, and in most states, a termination letter is not legally required. In some states, currently including Arizona, California, Illinois and New Jersey, written termination notices are required by law. Some of these states have specific templates employers must use for the letter.
Once it has been accrued, the employer is legally required to pay it when the employee leaves or is discharged. Neither federal law nor the U.S. Department of Labor have issued any regulations or guidance on the issue.
Like many, New Hampshire is an at-will employment state, which means no reason or formal notice needs to be given to fire someone, and conversely no employee is required to provide reason or notice to the employer.
First, calculate the number of paid time off the employee earned. Depending on your policy, you may include sick and vacation accrual. Next, subtract the number of hours the employee used from their earned paid time off. Then, you can roll over or cash out the employee's accrued time off.
You'll essentially need two kinds of paperwork: documents you need to gather before you actually fire the person (such as their hours worked and paid-time-off balances due), and documents you'll need to bring to the termination meeting itself such as a severance agreement or their final paycheck.
As part of an employee's final pay, any unused annual holiday entitlements and alternative holiday entitlements must be paid to the employee. This applies to employees who have retired, been terminated, made redundant, or resigned for any other reason.
No federal or state law in New Hampshire requires employers to pay out an employee's accrued vacation, sick leave or other paid time off (PTO) at the termination of employment.
