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A company is required to file its proxy statements with the SEC no later than the date proxy materials are first sent or given to shareholders. You can see this filing by using the SEC's database, known as EDGAR. Enter the company's name here and select the appropriate company to view its SEC filings.
The SEC requires that shareholders of a company whose securities are registered under Section 12 of the Securities Exchange Act of 1934 receive a proxy statement prior to a shareholder meeting, whether an annual or special meeting.
1 By law, publicly traded companies must host an annual shareholder meeting once a year. The Securities and Exchange Commission (SEC) requires that these companies also send proxy statements to shareholders ahead of their annual meetings.
Public companies are required to file proxy statements with the Securities and Exchange Commission. The proxy statement is filed when a company is seeking shareholder votes and is filed ahead of an annual meeting.
To view the most recent proxy statement, find the entry for the latest SEC Form DEF 14A, also known as a "definitive proxy statement," which is a required filing when a shareholder vote is required.