This form is a sample letter in Word format covering the subject matter of the title of the form.
Subject: Acceptance of Resignation — Return of Property Dear [Employee's Name], I hope this letter finds you well. I wanted to inform you that your resignation, dated [resignation date], has been duly accepted by the [Company/Organization's Name]. We have thoroughly reviewed your decision, and while we regret losing a valuable member like you, we understand and respect your choice. As per your resignation agreement, I would like to provide you with the necessary guidelines and procedures for the return of company property. It is important that all company assets are accounted for and returned in an organized manner so that the transition process is smooth for both parties. — Deadline: Please ensure that all company property, including but not limited to laptops, smartphones, ID cards, access badges, keys, documents, files, and any other items entrusted to you during your tenure, are returned by [return deadline]. We expect you to adhere strictly to this timeline to avoid any inconvenience or delays. — Condition and Documentation: Prior to returning the items, please thoroughly inspect them to ensure they are in good working condition and free from any damages. Any defects or issues should be reported to [supervisor/manager's name] promptly. Additionally, please provide a detailed inventory list of the items being returned, outlining their descriptions and serial numbers, if applicable. — Return Procedure: To initiate the return process, please coordinate with [supervisor/manager's name] or the HR department, who will guide you on the specific return procedure, including the location and timing of the return. It is advisable to return the items in person during regular working hours to maintain a record of the transaction and to address any queries or concerns you may have. — Confidentiality and Data Security: Prior to returning any electronic devices, please ensure that all personal and sensitive information has been thoroughly wiped from them. If required, our IT department can assist you in securely erasing any data before you hand over the devices. We trust you will handle all company information with the utmost confidentiality during the process. Your dedication and contribution to the company over the years have been highly appreciated, and we would like to thank you for your valuable service. We understand that your decision to move on is a significant step in your career, and we wish you the best for all your future endeavors. Should you have any questions or require any additional information concerning the return process, please do not hesitate to reach out to us. We remain available to assist you. Thank you once again, and we extend our best wishes for your future success. Sincerely, [Your Name] [Your Position] [Company/Organization's Name]
