Information for Employers regarding how and when deductions can be made.
North Carolina Employer Training Memo - Payroll Deductions
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By law, your employer is permitted to deduct wages for taxes for state and federal income, social security, and state disability insurance obligations. You can control how much is deducted by claiming allowances on a W4.
Employers can only deduct money for training courses if it was agreed in the contract or in writing beforehand. For example, an employer could ask someone to agree in writing before a training course to pay back costs if they leave within 6 months.
Mandatory payroll deductions are the wages that are withheld from your paycheck to meet income tax and other required obligations. Voluntary payroll deductions are the payments you make to retirement plan contributions, health and life insurance premiums, savings programs and before-tax health savings plans.
Mandatory deductions: Federal and state income tax, FICA taxes, and wage garnishments. Post-tax deductions: Garnishments, Roth IRA retirement plans and charitable donations. Voluntary deductions: Life insurance, job-related expenses and retirement plans.
Employers can only deduct money for training courses if it was agreed in the contract or in writing beforehand. For example, an employer could ask someone to agree in writing before a training course to pay back costs if they leave within 6 months.
Some mandatory payroll tax deductions that employers are required by law to withhold from an employee's paycheck include: Federal income tax withholding. Social Security & Medicare taxes also known as FICA taxes. State income tax withholding.
Some common payroll deductions often made by employers that are unlawful include: a. Gratuities. An employer cannot collect, take, or receive any gratuity or part thereof given or left for an employee, or deduct any amount from wages due an employee on account of a gratuity given or left for an employee.
Deductions that aren't allowed This includes any costs associated with the purchase, use, rental or cleaning or repair of a uniform, or any other special article of wearing apparel that an employee is required to wear during the their hours of work.
Allowable Paycheck DeductionsPersonal loans (cash advances, 401(k) or retirement loan payment, bail or bond payments, etc.)Personal purchases of a business's goods or services such as: Food purchases from the cafeteria.Employee's health, dental, vision, and other insurance payments or co-payments.
Deductions Authorized by Law. Paycheck deductions permitted by law and without the expressed consent of the employee are limited to taxes, wage garnishments, and meals and lodging. Wage deductions for taxes are more commonly referred to as tax withholdings, and nearly everyone earning a paycheck is subject to them.