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Montana Petty Cash Form
Category:
State:
Multi-State
Control #:
US-177-AZ
Format:
Word;
PDF;
Rich Text
Instant download
Description
How to fill out Petty Cash Form?
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FAQ
Petty cash is a small amount of cash that is kept on the company premises to pay for minor cash needs. Examples of these payments are office supplies, cards, flowers, and so forth. Petty cash is stored in a petty cash drawer or box near where it is most needed.
What are some typical petty cash expenses?Office supplies.Coffee and snacks.Postage.Fuel and parking for work trips.Reimbursements to employees for small expenses.Any other unpredictable expenses that are too small to write a check for.
The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
Use of the Petty Cash Voucher (PCV). There must be one properly completed Petty Cash Voucher, Form USNH-F45, supported by an original receipt for each disbursement from the petty cash fund. Hence, two documents are generally needed for each petty cash transaction: one from the Custodian, and one from the vendor/payee.
The four steps to do petty cash accounting and recording are:Establish Petty Cash Policy & Procedures. The first thing you need to do is document your petty cash procedures and communicate them to all employees.Set Up a Petty Cash Log.Create Journal Entries to Record Petty Cash.Reconcile the Petty Cash Account.
Petty cash is a small amount of cash that is kept on the company premises to pay for minor cash needs. Examples of these payments are office supplies, cards, flowers, and so forth. Petty cash is stored in a petty cash drawer or box near where it is most needed.
Given the uses just noted for the petty cash voucher, the information on it should contain the amount of cash taken, the date on which the cash was taken, the name of the person who took the cash, the initials of the person dispensing the cash, and the type of expense to be charged.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
The petty cash voucher should provide space for the following:Date.Amount disbursed.Person receiving the money.Reason for the disbursement.General ledger account to be charged.Initials of the person disbursing the money from the petty cash fund.
