Dear [Client], We hope this letter finds you well. We are writing to inform you about the status of your account with our company. According to our records, there is an outstanding balance of [amount] on your account, which is now past due [for X months]. We understand that unforeseen circumstances can arise, leading to temporary financial difficulties. However, it is essential for us to address this matter promptly to ensure the continued provision of our services and maintain a positive business relationship. As a reminder, the services we have provided to you include [list of services provided]. We take pride in delivering exceptional services and have always aimed to meet your needs efficiently and professionally. To sustain our commitment to serving you well, we kindly request your attention to resolve the outstanding balance. We have outlined the details of the outstanding balance below: Account Number: [account number] Outstanding Balance: [amount] Date of Last Payment: [date] Due Date: [due date] Please note that interest/late fees may have accrued on the outstanding balance in accordance with our terms and conditions. We encourage you to refer to the specific terms outlined in the initial service agreement. To settle the past due amount, you may submit your payment through one of the following methods: 1. Online Payment Portal: Visit our website [website URL] and log in to your account. From there, you can select the "Pay Now" option and proceed with the payment. 2. Bank Transfer: You can initiate a bank transfer directly to the following account: Bank Name: [bank name] Account Name: [account name] Account Number: [account number] Routing Number: [routing number] 3. Mail: If you prefer to mail your payment, please send a check or money order payable to [company name] to the following address: [Company Name] [Address] [City, State, ZIP code] Upon receipt of your payment, we will update your account, and you will receive a confirmation of payment via email. If you have recently made a payment, please disregard this letter. We understand that open communication is crucial during such circumstances. If you believe there is an error in our records, have any concerns, or wish to discuss a possible payment arrangement, we encourage you to contact our dedicated accounts receivable team at [contact number] or by email at [email address]. Our team is available [mention working hours] to assist you and resolve any queries you may have. Neglecting to address this matter may result in further actions, including but not limited to late payment charges, collection efforts, or potential legal action. We value your partnership and would like to avoid any escalation of these measures. We appreciate your attention to this matter and look forward to resolving the outstanding balance promptly to resume providing our services seamlessly. Thank you for your cooperation. Sincerely, [Your Name] [Your Position] [Company Name] [Contact Information] Other types of Montana Sample Letters for conveying Statement of Services for past due or delinquent account include: — Montana Final Demand Letter: This letter is sent as a final notice before taking legal action or involving a collections' agency. It emphasizes the urgency of payment and warns about the potential consequences of continued non-payment. — Montana Payment Plan Offer Letter: This type of letter is sent when the account holder expresses their inability to make a full payment immediately. It offers a payment plan or an installment agreement to make regular payments until the outstanding balance is cleared. — Montana Past Due Reminder Letter: This letter serves as a gentle reminder about an overdue payment without emphasizing any potential consequences. It may include a summary of the outstanding balance, the due date, and payment options. Each letter type shares the objective of conveying the statement of services for a past due or delinquent account, but their tone and emphasis may vary based on the severity of the situation and the desired outcome.
Montana Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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The third collection letter should include the following information: Mention of all previous attempts to collect. Invoice number and amount. Original invoice due date. Current days past due. Instructions on what they should do next. A warning of the impending consequences.
This collection letter is another reminder that the amount of [include outstanding amount] due on [include due date] remains unpaid. Please pay this amount as soon as possible / within the stated time frame, X days from the date at the top of this collection letter [include payment instructions].
THIRD & FINAL COLLECTION LETTER SAMPLE Dear Mr. Smith, At this time we still have not heard from you in regards to invoice #12345 which was due on ___nor have we gotten a response to the letter sent on _____, the letter sent on ___, or our numerous attempts to call and email you.
Dear Company A, This is a friendly reminder that your account has a past due balance of $X. xx. Attached are the invoices we show to be unpaid; please check your records and if you find that these have already paid, please contact me at 713-555-5555.
Official collections letters. Reminder Collection Letter. Inquiry Collection Letter. Appeal collection Letter. Ultimatum Collection Letter.
Third Debt Collection Letter Template ? 60 Days Past-Due Here's a sample of the third collection letter (also called a dunning letter) you might send to a customer when the invoice has become 60 days past-due: Dear <Name>, We've repeatedly communicated with you about the status of your account.
Here are some of the details a demand letter needs to include: Your information and the debtors' information (contact details, address etc.) The date when the debt began and the amount of money owed. Details and dates of any disputes relating to this payment.
We're sending you this letter as a friendly reminder that your account in the amount of [amount due to you] is past due. Your invoice was due on [month, day and year their payment was originally due as stated in their invoice]. This payment is now [number of days since the due date] past due.
