Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Minnesota Checklist for Drafting a Lease or Agreement for the Use of Exhibit Space at Trade Show or Exhibition 1. Overview of the Exhibition Space: Describe the specific location and dimensions of the exhibit space, including any additional features or facilities available. Include important details such as the allocation of space, booth numbering, and any specific restrictions or amenities. 2. Contact Information: Provide the names, addresses, and contact details of all parties involved, including the lessor (venue owner) and the lessee (exhibitor or company). Additionally, include the names and contact information of any authorized representatives or agents. 3. Term and Rental Fees: Specify the duration of the lease or agreement, including move-in and move-out dates. Outline the rental fees, payment schedule, and any additional charges or deposits required, such as security deposits or cleaning fees. 4. Insurance and Liability: Define the insurance requirements for both parties, including general liability coverage, property insurance, and worker's compensation insurance. Clarify the party responsible for any damages or accidents occurring within the exhibit space and establish indemnification clauses. 5. Permitted Uses and Restrictions: Clearly define the permitted uses of the exhibit space and any restrictions imposed by the lessor, such as noise limitations, display regulations, or prohibition of hazardous materials. Include any required licenses or permits needed to operate within the exhibition. 6. Decorations and Booth Design: Specify any guidelines or restrictions related to booth design, decorations, signage, or electrical installations. Outline any additional charges or rules for modification, setup, or tear-down of the display. 7. Promotion and Marketing: Address any obligations or limitations regarding promotional activities, advertisement spaces, or branding opportunities within the exhibition area. Mention any rules on distribution of marketing materials or holding demonstrations. 8. Compliance with Laws and Regulations: Ensure the agreement acknowledges compliance with all applicable local, state, and federal laws, including health, safety, building codes, fire regulations, accessibility requirements, and any necessary permits or licenses. 9. Termination and Cancellation: Define the conditions for early termination or cancellation, such as force majeure events, breaches of agreement, or insufficient attendance. Outline any penalties, refund policies, or notice periods required for termination. 10. Jurisdiction and Dispute Resolution: Determine the jurisdiction for any legal disputes and indicate the method of dispute resolution, whether through mediation, arbitration, or court litigation. Types of Minnesota Checklists for Drafting a Lease or Agreement for Exhibit Space: 1. Minnesota Trade Show Exhibit Space Lease Checklist: Specifically tailored for leasing exhibit space at trade shows, encompassing the unique requirements and regulations associated with such events. 2. Minnesota Exhibition Space Agreement Checklist: Focused on drafting agreements for the use of exhibit space in permanent exhibitions or showcases, highlighting considerations related to long-term contracts or recurring exhibitions. It is important to note that these are general guidelines, and legal advice from an attorney specializing in Minnesota real estate or event law is recommended to ensure compliance with specific local regulations and to address individual circumstances.
