Subject: Request for Production of Document — Minnesota Sample Letter Dear [Recipient's Name], I hope this letter finds you well. I am writing on behalf of [Your Company/Organization Name], and we are currently involved in a legal matter that requires the production of certain documents related to [specify the case or subject]. As we understand that you possess valuable information, we kindly request your cooperation in providing us with the following documents: 1. [Specify Document Type/Material Requested] — [Provide detailed description of the document or material being requested] — [Explain why this document or material is in your possession and relevant to the case] — [Describe how the requested document or material may provide insight, evidence, or support for our case] 2. [Specify Additional Document Type/Material Requested] — [Provide detailed description of the document or material being requested] — [Explain why this document or material is in your possession and relevant to the case] — [Describe how the requested document or material may provide insight, evidence, or support for our case] We kindly ask that you provide the requested documents within [specify time frame, e.g., 14 days] from the date of this letter. If there is a substantial reason for an extension, please notify us promptly so that we may discuss the possibility of accommodating such a request. In accordance with the Minnesota Rules of Civil Procedure (Rule 34), we understand that you may object to some or all of the requested documents. If you wish to object, we kindly request that you provide a written response specifying the basis for your objection and the particular documents for which objections are made. This will help ensure a transparent and cooperative approach to resolving any disputes. We further request that the produced documents be organized, indexed, labeled, and retained in a manner that allows for easy identification and reference. If any of the requested documents exist in electronic form, we kindly ask for their production in searchable electronic format, ensuring that metadata and any relevant file structures are preserved. Lastly, please be aware of the duty to preserve evidence. If any documents subject to this request have become unavailable or were destroyed after the anticipation of litigation, please inform us immediately, as it may be necessary to address spoliation concerns. Your prompt attention to this matter is greatly appreciated. We are willing to reimburse any reasonable costs associated with copying and producing the requested documents, as permitted by law. Thank you for your cooperation in this matter. Should you have any questions or require additional clarification regarding this request, please do not hesitate to contact me at [Your Contact Information]. We look forward to an amicable resolution that serves the interests of justice. Best regards, [Your Name] [Your Position/Role in the Company/Organization] [Your Company/Organization Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]
Minnesota Sample Letter for Request for Production of Document
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How to fill out Minnesota Sample Letter For Request For Production Of Document?
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Definition: A written list of documents, electronic files, and audio and video recordings or physical things, submitted to a party from his or her adversary to inspect and copy the requested items and that have relevance to the issues in a lawsuit.
If a request asks for a document, make a copy of the document; in your response, describe the document and say that a copy is attached; and attach a copy of the document to the responses you send back to the other side.
Generally, a request for production asks the responding party to make available the original documents, but a requesting party may permit photocopies of the requested documents be sent instead, if inspection of the original document is not necessary.
Your response for each request must include either an agreement to comply, a representation of your ability to reply, or an objection to all or part of the request. California Code of Civil Procedure (CCP) §§ 2031.210 et. seq require specific statements in your response.
A Request for Production (RFP) is a discovery tool that permits you to request documents or electronically stored information in the opposing side's ?possession, custody or control.? An RFP can also allow you to inspect, copy, test, or sample ?tangible things? in the opposing side's ?possession, custody or control.? ...
For example, if the other party asks you to produce ?any and all records from your bank account,? you may want to object, as this request is overly broad, and it is unduly burdensome for you to locate and produce every document you have ever received from your bank since you opened the account.
In contrast to interrogatories and requests for admission, which are limited to 35 questions as a "matter of right", there is no limit on demands for production.
The process of delivering, or making available for review, documents in response to a request for documents, such as a request for production and a subpoena. A request for documents may call for the production of paper (hard copy) documents and electronically stored information (ESI).
