Subject: Michigan Sample Letter for Response to Inquiry of Former Employee — Without Reference Dear [Inquirer's Name], Thank you for reaching out to us regarding your inquiry about our former employee, [Former Employee's Name]. We appreciate your interest and would like to provide you with the necessary information without providing any professional or personal reference. 1. Standard Michigan Sample Letter for Response to Inquiry of Former Employee (Without Reference) — This type of letter is a general response to an inquiry regarding a former employee from Michigan. It adheres to legal guidelines and maintained confidentiality. Dear [Inquirer's Name], Thank you for your inquiry regarding our former employee, [Former Employee's Name]. Please understand that due to our company policy and legal restrictions, we are unable to provide any form of reference or disclose detailed information about our former employees. We are, however, happy to verify the dates of employment and the positions held by [Former Employee's Name] during their tenure with our organization. If you have any further questions or require additional assistance, please feel free to reach out to us. We appreciate your understanding and wish you the best in your endeavor. Sincerely, [Your Name] [Your Position] [Your Company] [Contact Information] 2. Michigan Sample Letter for Response to Inquiry of Former Employee (With Limited Information) — This type of letter provides limited information about the former employee to comply with legal requirements while being helpful in the inquiry. Dear [Inquirer's Name], Thank you for your inquiry concerning our former employee, [Former Employee's Name]. While we are unable to share specific details about their performance or conduct at our organization due to legal restrictions and privacy considerations, we can confirm that [Former Employee's Name] was employed with us during the period from [Start Date] to [End Date]. If you have any further questions or need clarification, please do not hesitate to contact us. We appreciate your understanding in adhering to our company policies and legal obligations. Best regards, [Your Name] [Your Position] [Your Company] [Contact Information] 3. Michigan Sample Letter for Response to Inquiry of Former Employee (General and Brief) — This type of letter provides a generic response to inquiries regarding former employees from Michigan without mentioning specific details. Dear [Inquirer's Name], Thank you for your inquiry regarding our former employee, [Former Employee's Name]. While we value your interest, we are unable to disclose any information due to our company policies and legal obligations pertaining to privacy and confidentiality. We suggest contacting [Former Employee's Name] directly for any further information or references. We appreciate your understanding and cooperation in this matter. Yours sincerely, [Your Name] [Your Position] [Your Company] [Contact Information] Please note that all these sample letters are provided as general templates. It is essential to consult with an attorney or HR professional to ensure legal compliance specific to your situation and jurisdiction. Should you require any further assistance or have additional inquiries, please don't hesitate to contact us. Best regards, [Your Name] [Your Position] [Your Company] [Contact Information]
Michigan Sample Letter for Response to Inquiry of Former Employee - Without Reference
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FAQ
If you think your employer will give you a bad reference or won't give you one at all, you could ask someone else to give you a reference instead. Look for jobs that don't need a reference from your most recent manager.
ALWAYS ask references about a candidate's workplace behavior, ethics and the reason that they left the company. ALWAYS be vigilant for evidence that a reference is not telling the whole truth about a candidate.
Be Specific. Be specific in what you're asking your former colleague to do for you. If you want to list his name and contact number as a reference a potential employer can call, he has to be open to discussing your professional work history.
If the company is on a directive not to provide a reference to you outright, consider seeking out a manager or someone you worked closely with who has since left the company. This person, now no longer with your former employer, won't feel the same pressure to not give you a reference.
There are no federal laws preventing them from giving you more info on your candidate, just company policies aimed at reducing risk of liability for discrimination and/or defamation. And with good reason.
Can I see the reference that my previous employer wrote? Your previous or current employer do not have to automatically show you a reference they have written about you. Once you start a job with a new employer, you can ask them for a copy of any reference they have been given from your previous employer.
Michigan has a reference immunity law. Under Michigan law, employers are immune from liability if they, in good faith, provide information from the employee's personnel file in response to a request from the current or former employee or the prospective new employer (Mich. Comp. Laws § 423.451 et seq.).
Candidates should have given permission, generally, for reference checking to be conducted. Reference checkers should not reach out to anyone the candidate has expressly asked not be contacted. Reference checkers should not contact references from a candidate's current employer without express permission.
A former employer can legally refuse to give information concerning an employee other than his official title and the dates he was employed. While this is legal, it's generally considered just as bad as giving a negative review, according to reference resource website References-Etc.
If your old employer doesn't want to give you a reference, you could ask them just to give a short one - known as a 'basic reference'. For example, they could confirm when you worked for them and what your job title was. A lot of employers only give basic references, so your new employer won't think it's unusual.
