Maine Letter to Client - Failure to pay account and proposed withdrawal

• Category: Attorneys - Letters
• State: Multi-State
• Control #: US-ATTY-3
• Format: Word; Rich Text

Description

This is a multi-state form covering the subject matter of the title.

Subject: Urgent Notice — Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this message finds you well. We are writing to address a critical matter regarding the outstanding balance on your account with [Your Company Name]. It has come to our attention that despite numerous attempts to contact you over the past [time frame], your account remains unpaid. As a valued client, we understand that unforeseen circumstances may arise, affecting your ability to make timely payments. However, it is imperative that we address this matter promptly to avoid any further inconveniences for both parties involved. We kindly request your immediate attention to resolve this issue. While we remain committed to maintaining a mutually beneficial business relationship with you, we regret to inform you that, if the outstanding balance of [amount] on your account is not settled within [time frame], we will be left with no choice but to take further action, including but not limited to: 1. Imposing late payment charges and interest on the overdue amount, as per our agreed-upon terms and conditions. 2. Suspending any ongoing services and postponing future projects until the account is brought into good standing. 3. Initiating legal proceedings to recover the outstanding debt, incurring additional costs for both parties. We genuinely believe in resolving matters amicably, and as such, we would like to propose a potential solution to expedite the payment process. We understand that immediate repayment of the full outstanding balance may be challenging for you. In light of this, we suggest considering one of the following alternatives: 1. Partial Payment Plan: We can divide the outstanding amount into manageable installments over an agreed-upon period to alleviate the burden of settling the entire balance at once. 2. Extended Payment Terms: We can discuss modifying your existing payment terms to allow for a more feasible schedule for repayment, without compromising our financial obligations. We encourage you to contact our accounts department by [specific date] to discuss and finalize a suitable resolution. Our dedicated team will diligently assess your circumstances and work with you to explore options to address this matter effectively. Please be aware that failure to respond or demonstrate a commitment to resolving this matter promptly may leave us with no alternative but to proceed with the aforementioned course of action, which would be regrettable for both parties involved. We sincerely hope that we can resolve this issue swiftly and preserve our professional relationship. Our aspiration is to continue providing you with exceptional services and support. Should you require any clarification or further information, please do not hesitate to reach out to us at [contact details]. We genuinely value your partnership and appreciate your attention to this matter. Thank you for your prompt consideration. Yours faithfully, [Your Name] [Your Company Name]