This form is a Client E-mail and Internet-Use Policies Memo. This letter provides that an employers e-mail and internet system may only be used for business purposes. All messages sent on the e-mail system are company records and company property. Discriminatory, harassing, offensive or otherwise improper communications of any kind are be avoided.
Massachusetts Client EMail and Internet Use Policies Memo
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Multi-State
Control #:
US-KWP-0023
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Word;
Rich Text
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FAQ
An email policy is a policy a business will choose to implement in order to ensure that employee's use their email in a way that is aligned with the aims of the business. This means the policy will change for different organisations, but there are general terms which are usually standard for most organisations.
Personal use Employees are allowed to use their corporate email for some personal reasons. For example, employees can use their corporate email to: Register for classes or meetups. Send emails to friends and family as long as they don't spam or disclose confidential information.
A memo consists of two parts: the identifying information at the top, and the message itself.
Typical Sections included in an Email PolicyIntroduction.Email Ownership and Privacy.Email Usage Guidelines.Email Misuse and Abuse.Email Retention and Backup.Personal Use of email / Opinions / Personal Views.Security / Trade Secrets / Personal Information.Questions / Who to ask.More items...?04-Oct-2018
Sensitive information such as passwords, bank account numbers and social security numbers should never be sent via email. CenturyLink, PayPal and your bank are examples of companies that would never ask for personal information in an email.
How to write an e-mail memoKeep the length downif you can. No one likes to read long e-mail messages.Use the subject line to give key information.Restate the question asked.Give the answer with reasons in one paragraph.State the governing law but skip the case explanations.Analyze as needed.Other guidelines.08-Dec-2014
An email policy is a policy a business will choose to implement in order to ensure that employee's use their email in a way that is aligned with the aims of the business. This means the policy will change for different organisations, but there are general terms which are usually standard for most organisations.
Use the EAC to create an email address policyNavigate to Mail flow > Email address policies, and then click Add .In Email Address Policy, complete the following fields:Click Add a rule to further restrict the recipients that this policy will apply to.More items...?
An email policy for your employeesPermitted use. Employees should primarily use company email systems for business.Sending emails. Employees should only ever use their own, password-protected accounts to send emails.Receiving emails. Set out who should read incoming emails.Monitoring email.Implementation.
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