Subject: Massachusetts Sample Letter to Client — Termination of Representation Dear [Client's Name], I hope this letter finds you well. We want to inform you that this correspondence serves as an official notice of the termination of our representation as your legal counsel effective [termination date], in accordance with Massachusetts legal regulations and your stated preferences. It is important to emphasize that the relationship between an attorney and a client is built upon trust, open communication, and a mutual understanding of each party's roles and responsibilities. Unfortunately, due to unforeseen circumstances or a desire for a change in legal representation, these relationships may reach a point where it is in the best interest of both parties to terminate the attorney-client relationship. In Massachusetts, there are various reasons why a termination of representation may occur, including but not limited to: 1. Limited scope representation termination: If we were specifically retained to handle a particular aspect of your legal matter or for a fixed period, this letter would mark the conclusion of our representation as agreed upon initially. It is crucial to ensure that the scope of our services aligns with your present legal needs. 2. Mutual agreement termination: Upon discussion and review of your case, both parties may conclude that it would be mutually beneficial to terminate our attorney-client relationship. This decision could be based on a variety of factors, such as changes in your legal goals or a desire to pursue alternative legal strategies. 3. Failure to fulfill obligations: If a client fails to meet their obligations, such as providing necessary documents, timely payment of legal fees, or failing to communicate important information, it may lead to a termination of representation by the attorney. 4. Conflicts of interest: While rare, conflicts of interest can arise that prevent an attorney from continuing their representation. If such conflicts arise, it is essential to act in the best interest of our clients and consciously step away from the case. Regardless of the reason for termination, please be assured that we will take all reasonable steps to ensure a smooth transition. As part of this process, we kindly request that you arrange for the retrieval of your files and any relevant legal documents within [a specified time frame]. Our firm is committed to maintaining the confidentiality of all communications and information related to your case, even after the termination of representation. We will, of course, retain copies of the documents we have worked on during our representation, as required by Massachusetts law. Please note that should you need legal representation in the future or require a referral to another reputable attorney, we are more than willing to assist you in finding appropriate legal counsel to address your legal needs adequately. We genuinely value the opportunity we had to represent you and regret that circumstances have led to this decision. Our firm wishes you all the best in your ongoing legal matters, and we hope that you find resolution and success. Should you have any questions or require further assistance, please do not hesitate to reach out to us. Thank you for your understanding. Sincerely, [Your Name] [Your Title] [Law Firm Name] [Contact Information]
Massachusetts Sample Letter to Client - Termination of Representation
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Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.
A disengagement letter serves to make clear that a client has ceased to be a current client for conflict of interest analysis.
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
[Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
