This form is a basic Information and Document Control Policy for use by companies wishing to establish control procedures for confidential, sensitive, or proprietary information.
The Kentucky Information and Document Control Policy is a comprehensive set of guidelines and procedures that govern the management, security, and accessibility of information and documents within the state of Kentucky. This policy aims to ensure the confidentiality, integrity, and availability of sensitive data and records, ultimately protecting the interests of both the government and its citizens. Its primary objective is to establish a systematic approach to information and document control, encompassing various aspects such as creation, collection, retention, storage, dissemination, and destruction. The policy sets forth the responsibilities of individuals and departments involved in handling and processing information, ensuring that they adhere to legal, regulatory, and ethical requirements. Keywords: Kentucky, Information and Document Control Policy, guidelines, procedures, management, security, accessibility, confidentiality, integrity, availability, sensitive data, records, government, citizens, systematic approach, creation, collection, retention, storage, dissemination, destruction, responsibilities, legal, regulatory, ethical. Types of Kentucky Information and Document Control Policies: 1. General Information and Document Control Policy: This policy applies to all state agencies, departments, and offices within the Kentucky government. It establishes the overarching framework for information and document control processes and outlines the responsibilities of all personnel involved. 2. Personal Identifiable Information (PIN) Control Policy: This policy specifically addresses the handling and protection of personal identifiable information, such as social security numbers, driver's license numbers, and health records. It aims to prevent unauthorized access, use, or disclosure of PIN and ensure compliance with relevant privacy laws. 3. Information Security Control Policy: This policy focuses on safeguarding information assets from various threats, including cyber-attacks, data breaches, and unauthorized access. It establishes security controls, such as access management, encryption, and incident response protocols, to mitigate risks and maintain the confidentiality, integrity, and availability of information. 4. Records Management Policy: This policy governs the lifecycle of records, from their creation to final disposition. It outlines procedures for records retention, storage, retrieval, and disposal to ensure compliance with legal and regulatory requirements and facilitate efficient and effective records management practices. 5. Document Classification and Handling Policy: This policy provides guidelines for the appropriate classification and handling of different types of documents based on their sensitivity. It defines levels of classification (e.g., confidential, sensitive, public) and outlines the corresponding security measures and access controls necessary to protect each category of information. Keywords: Personal Identifiable Information (PIN), Information Security Control Policy, Records Management Policy, Document Classification, Handling Policy, sensitive data, privacy laws, information assets, security controls, records retention, disposal, document classification, access controls.
