Kentucky Sample Letter for Request Information from a Government Agency
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How to fill out Sample Letter For Request Information From A Government Agency?
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FAQ
State law requires a written response to an open records request be issued within three days (excluding Saturdays, Sundays and legal holidays). The three-day timeframe begins the day after receipt of the request. For more information, go to and click on Protecting Your Right to Know.
For your request to be dealt with according to the Freedom of Information Act, you must:contact the relevant authority directly;make the request in writing, for example in a letter or an email.give your real name; and.give an address to which the authority can reply.
I request that a copy of the following documents or documents containing the following information be provided to me: identify the documents or information as specifically as possible.
What Do I Include In My FOIA Request?Clearly state that you are requesting documents under the Freedom of Information Act.Regardless of whether you make your request by mail, fax, or e-mail, please provide your mailing address.Be as specific as possible about the records you are requesting.
You can ask for any information you think a public authority may hold. The right only covers recorded information which includes information held on computers, in emails and in printed or handwritten documents as well as images, video and audio recordings.
You must make a Freedom of Information ( FOI ) request in writing....You should give:your name (not needed if you're asking for environmental information)a contact postal or email address.a detailed description of the information you want - for example, you might want all information held on a subject, or just a summary.
The General Assembly recognized that free and open examination of public records is in the public interest. All public records, whether they are stored in a computer or on paper, must be open for inspection unless the records are exempted by one or more of the fourteen exemptions found in the Act.
Before you write a request letter, one should know to whom the letter is addressed....Here is the simple format of the request letter:Date.Recipient Name, designation and address.Subject.Salutation (Dear Sir/Mam, Mr./Mrs./Ms.)Body of the letter.Gratitude.Closing the letter (Your's Sincerely)Your Name and Signature.
I am writing to request information under the Freedom of Information Act 2000. I would be interested in any information held by your organisation regarding my request. I understand that I do not have to specify particular files or documents and it is the departments responsibilty to provide the information I require.
Written requests are accepted by in person request, mail, facsimile (502-564-5687) and email (jscutchfield@ky.gov). All requests must include full name of requestor, a mailing address and must include a statement that the person making the request is a resident of the Commonwealth.
