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For new hire reporting, employers in Kansas need to collect and submit Form W-4, and sometimes Form I-9 for employment verification. These forms ensure compliance with state and federal regulations. Utilizing a service like US Legal Forms can help you navigate the Kansas New Employee Survey forms with ease.
If there is a conspiracy between the employer and employee not to report, that penalty may not exceed $500 per newly hired employee. States may also impose non-monetary civil penalties under state law for noncompliance.
New employees: Employers must report all employees who reside or work in the State of Kansas to whom the employer anticipates paying earnings. Employees should be reported even if they work only one day and are terminated (prior to the employer fulfilling the new hire reporting requirement).
Kansas - E-Verify is voluntary for all employers. Kentucky - E-Verify is voluntary for all employers. Louisiana - Mandatory E-Verify for private contractors and subcontractors doing business with public entities. Private employers must either use E-Verify or keep copies of documents used to complete Form I-9.
Federal and state law requires employers to report newly hired and re-hired employees in Kansas to the New Hire Directory within 20 days of hire. This site, , will provide you with information about reporting new hires including reporting online and other reporting options.
Each new employee will need to fill out the I-9 Employment Eligibility Verification Form from U.S. Citizenship and Immigration Services.
The New Hire Reporting form (K-CNS 436) is fillable and can be submitted via mail or fax to (888) 219-7798. Login to the KansasEmployer.gov site. Choose the Select button that corresponds to the "Enter new hire information" option. Enter the hiring company's FEIN and Kansas Serial Number.
Steps to Hiring your First Employee in KansasStep 1 Register as an Employer.Step 2 Employee Eligibility Verification.Step 3 Employee Withholding Allowance Certificate.Step 4 New Hire Reporting.Step 5 Payroll Taxes.Step 6 Workers' Compensation Insurance.Step 7 Labor Law Posters and Required Notices.12-Oct-2021