Unless the articles of incorporation or bylaws provide for a longer or shorter period, special meetings of the board of directors must be preceded by at least two days’ notice of the date, time, and place of the meeting. The notice need not describe the purpose of the special meeting unless required by the articles of incorporation or bylaws.
Indiana Call of Regular Meeting of the Board of Nonprofit Church Corporation with Direction to Secretary
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How to fill out Call Of Regular Meeting Of The Board Of Nonprofit Church Corporation With Direction To Secretary?
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FAQ
Plain and simple, Robert's Rules says that the secretary of an organization has to (1) keep minutes and (2) make them available to members that ask for them. Yes, this means that if Ms. Archives-Lover wants copies of the minutes from every meeting for the last 26 years, she gets them.
Unless otherwise prohibited by the bylaws, a person can usually hold more than one office in a nonprofit organization. It is not unusual in a small organization for the same person to serve as both secretary and treasurer, for example.
Make the Meeting about Decisions & not Updates. Your nonprofit board members should be doing at least 80% of the talking during the meeting, and that talk should focus mostly on decisions and strategic discussions, not updates and staff reports (except for the absolutely necessary ones).
5 Topics Discussed in a Board MeetingCompany performance. The first item on the agenda is usually a rundown of the company's performance since the last board meeting.Future strategies.Key performance indicators (KPIs)Problems and opportunities.Making plans of action.
Two or more offices may be held by the same individual, except the president may not also serve as secretary or treasurer.
Most states require that corporations take board meeting minutes, but the exact format is left up to the company. Minutes don't need to be filed with the state, but they must be kept on file for at least seven years.
The IRS expects (and state law usually dictates) that a board of directors should meet a minimum of once a year, and best practices suggest four times a year. During these meetings, the annual budget is passed, and operational and strategic decisions requiring votes are discussed.
Nonprofit meeting minutes are a necessary form of record-keeping for all non-profit organizations. Nonprofit meeting minutes serve as the official (and legal) record of board and committee meetings.
Can the same person be the President, Secretary and Treasurer of a corporation? Yes. A single individual may simultaneously serve as President, Secretary and Treasurer. This is common in small corporations.
Yes, your organization must keep copies of all meeting minutes. The IRS and most state laws (section 3.151 of the Texas Business Organizations Code) require that corporations, including nonprofit corporations, keep copies of their meeting minutes.
