HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
Title: Idaho HUD Privacy Act Handbook: A Comprehensive Guide with Explanation Keywords: Idaho, HUD, Privacy Act, Handbook, Explanation, types, sensitive information, personal data, protections, disclosure, rights, security measures, obligations, compliance. Description: The Idaho HUD Privacy Act Handbook provides essential knowledge and details regarding privacy protections and procedures related to sensitive information governed by the U.S. Department of Housing and Urban Development (HUD). This comprehensive guide explains the various provisions of the Privacy Act and offers insights into the rights and responsibilities of individuals involved in the HUD programs in Idaho. The Idaho HUD Privacy Act Handbook encompasses different types of handbooks that cater to specific audiences within the realm of HUD operations. These types may include: 1. Idaho Public Housing Authority Privacy Act Handbook: This handbook focuses on providing guidance to the public housing authority employees, including administrative staff, property managers, and program coordinators. It outlines the necessary steps to handle personal information, safeguard data, and establish protocols to ensure compliance with federal laws and regulations related to privacy protection. 2. Idaho Section 8 Housing Choice Voucher Program Privacy Act Handbook: Designed for participants, caseworkers, and agencies involved in the Section 8 Housing Choice Voucher Program, this handbook offers insights into the appropriate handling and disclosure of personal data. It highlights individuals' rights and responsibilities, clarifying how personal information can be collected, used, shared, and protected within the bounds of the Privacy Act. 3. Idaho Fair Housing Act Privacy Act Handbook: Focusing on the Fair Housing Act, this handbook educates individuals, landlords, and real estate professionals in Idaho about their obligations to maintain privacy and protect against discrimination. It explains how personal information collected during housing transactions must be treated to uphold the principles of the Privacy Act. Regardless of the specific type, each Idaho HUD Privacy Act Handbook provides a clear explanation of the Privacy Act, emphasizing the significance of protecting sensitive information shared during HUD-related activities. It outlines the security measures, safeguards, and responsibilities that HUD personnel and participants must follow to maintain the privacy and security of personal data. Topics covered include: 1. An overview of the Privacy Act and its purpose in safeguarding personal information. 2. Explanation of the different types of personal data, including financial, medical, and demographic information. 3. Rights of individuals, such as the right to access, amend, and control the use of their personal data. 4. Procedures for obtaining consent for data collection, sharing, and disclosure purposes. 5. Security measures to protect against unauthorized access, data breaches, and identity theft. 6. Obligations of individuals and organizations to ensure compliance with HUD privacy policies. 7. Reporting procedures for privacy incidents and steps to mitigate potential harm. 8. Roles and responsibilities of HUD personnel and participants in upholding privacy principles. By understanding and following the guidelines outlined in the Idaho HUD Privacy Act Handbook, individuals and entities involved in HUD programs can ensure the responsible handling of personal information, maintaining privacy rights and fostering trust within the housing community.
