Iowa League Of Cities Record Retention Manual
Description
How to fill out Iowa Log Of Records Retention Requirements?
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FAQ
Generally, any documents related to earnings, payroll, and pension plans require permanent retention. An employee's file should be retained for 7 years after the employee is fired, quits, or retires.
Period of Limitations that apply to income tax returns Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction. Keep records for 6 years if you do not report income that you should report, and it is more than 25% of the gross income shown on your return.
Below is a list of specific items to consider shredding for your safety and privacy:Address labels from junk mail and magazines.ATM receipts.Bank statements.Birth certificate copies.Canceled and voided checks.Credit and charge card bills, carbon copies, summaries and receipts.Credit reports and histories.More items...
To be on the safe side, McBride says to keep all tax records for at least seven years. Keep forever. Records such as birth and death certificates, marriage licenses, divorce decrees, Social Security cards, and military discharge papers should be kept indefinitely.
Most bank statements should be kept accessible in hard copy or electronic form for one year, after which they can be shredded. Anything tax-related such as proof of charitable donations should be kept for at least three years.
Keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later, if you file a claim for credit or refund after you file your return. Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction.
How long should I keep employee personnel files? You should keep an employee's personnel files for six years after the employee has left your organisation. The reason for this is that up until six years has passed, the former employee may sue you for breach of contract in the county court.
Issues covered: Employee files should be retained for the duration of the contract of employment and for a period of 7 years post-termination thereafter.
As a general rule of thumb, tax returns, financial statements and accounting records should be retained for a minimum of six years.
Each employer shall preserve for at least three years: 216.5(1) Payroll records. From the last date of entry, all payroll or other records containing the employee information and data required under any of the applicable rules.