Hawaii Employee Exit Interview Confidentiality Agreement Notification and Acknowledgment
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How to fill out Employee Exit Interview Confidentiality Agreement Notification And Acknowledgment?
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FAQ
In most companies, exit interviews are set as an employee obligation. If you signed a contract agreeing to do an exit interview, then you're required to do so. However, without a contract, you're not legally obligated to participate in an interview, ing to the Society for Human Resource Management [2].
Ingly, to protect the Confidential Information that will be disclosed during employment, the Employee agrees as follows: Employee will hold the Confidential Information received from [Company Name] in strict confidence and will exercise a reasonable degree of care to prevent disclosure to others.
A. Hold the Confidential Information received from Company in strict confidence and shall exercise a reasonable degree of care to prevent disclosure to others; B. Not disclose or divulge either directly or indirectly the Confidential Information to others unless first authorized to do so by Company.
Note: An exit interview is not required by law and some employers choose not to conduct them. An employer can't require an exiting employee to complete an exit interview unless they signed an employment contract that specifically states otherwise.
Confidentiality. Everything discussed during exit interviews must be kept confidential. HR should assure exiting employees that interview records are confidential. HR should tell employees how they'll present results to management (e.g. in aggregate form or anonymous feedback.)
Exit interviews need not be anonymous. However, they are usually confidential. Actually, it does not matter much to the employee, since she/he is leaving the organization, or may have already left the company.
While you cannot legally mandate that employees participate in exit interviews, you should do all you can to encourage their cooperation. One of the ways you can do that is by stressing that a departing employee's remarks won't be shared with others in the office, unless you're required to share the information by law.
An exit interview is an opportunity to provide honest feedback, but not anything unprofessional and inappropriate. You can offer negative feedback if it's done clearly and respectfully. These interviews aren't the time to unload your anger and pent-up feelings, either.
The only way you'll be obligated to participate is if there was a clause in your employee contract (and if this is the case, ask to see it). Otherwise, it's best to politely decline.
While you cannot legally mandate that employees participate in exit interviews, you should do all you can to encourage their cooperation. One of the ways you can do that is by stressing that a departing employee's remarks won't be shared with others in the office, unless you're required to share the information by law.