Hawaii Minutes of a Special Shareholders Meeting
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How to fill out Minutes Of A Special Shareholders Meeting?
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FAQ
7 things to include when writing meeting minutes1 Date and time of the meeting.2 Names of the participants.3 Purpose of the meeting.4 Agenda items and topics discussed.5 Action items.6 Next meeting date and place.7 Documents to be included in the report.
Recording and documenting meetings is now easier than ever with a meeting minutes template in Microsoft Word. Minutes templates for meetings capture all the important details in the exact format you need for your school, business, or club.
The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.
The term shareholders refers to the people directly involved in the corporation who are participating in the company's gains or losses. The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution.
Under Section 16.02 of the Model Business Corporation Act, which generally follows the common law, shareholders of a corporation are specifically entitled to inspect excerpts of the minutes of shareholder, board and committee meetings.
The Sunshine Law is Hawaii's open meetings law. It governs the manner in which all state and county boards must conduct their official business. The Office of Information Practices (OIP) has been the agency in charge of administering the Sunshine Law since 1998.
Generally, a corporation's directors will call a special meeting of the shareholders when they would like to undertake a particular activity or a special issue that requires shareholder approval. It is often convenient to combine special meetings with annual meetings.
: a meeting held for a special and limited purpose specifically : a corporate meeting held occasionally in addition to the annual meeting to conduct only business described in a notice to the shareholders.
The minutes should include corporation details like the name of the corporation and the names of the chairperson and secretary of the meeting. The meeting place and time should also be found somewhere in the minutes, along with the names of the shareholders.
How to Write Meeting Minutesthe name of the company, date, and location of the meeting.the type of meeting (annual board of directors meeting, special meeting, and so on.)the names and titles of the person chairing the meeting and the one taking minutes.the names of attendees and the names of those who did not attend.More items...
