Subject: Employee Suggestion for Company Meeting — Unforgettable Hawaii Experience Dear [Company Name] team, I hope this email finds you well. As an enthusiastic member of our organization, I would like to propose an exciting company meeting idea that will not only foster team building but also provide an unforgettable experience for all participants. I suggest organizing an immersive Hawaii-themed event to enhance our camaraderie, boost morale, and celebrate our achievements. To give you an overview of what this meeting concept entails, let me provide a detailed description of what a Hawaii-themed company meeting could look like: 1. Venue Selection: Choose a suitable conference center or a spacious outdoor location that can be converted into a Hawaii paradise. Decorate the venue with vibrant tropical colors, Hawaiian flowers like orchids and Sumerian, and beach-inspired elements for an authentic island ambiance. 2. Dress Code: Encourage employees to embrace the Hawaiian spirit by dressing up in Aloha shirts, floral dresses, or even traditional Hawaiian attire like the muumuu or the lava-lava. 3. Opening Ceremony: Kick off the meeting with a traditional Hawaiian blessing (pule) to set a positive and uplifting atmosphere. Incorporate a performance by local hula dancers or ukulele players to transport everyone to the enchanting islands. 4. Interactive Workshops: Organize interactive workshops and team-building activities that reflect the unique aspects of Hawaiian culture. This could include lei-making classes, hula lessons, coconut husking contests, or even traditional Polynesian games like Kane (Hawaiian checkers). 5. Inspiring Keynote Speakers: Invite keynote speakers from Hawaii or industry leaders who have a connection to the island state. They can share insights on topics such as embracing change, maintaining a work-life balance, or adopting the "Aloha spirit" in our daily work environment. 6. Authentic Hawaiian Cuisine: Food plays a crucial role in any gathering. Arrange a buffet-style Hawaiian feast with delicious traditional dishes like poi, Kahlua pig, Laura, and lomi-lomi salmon, along with refreshing tropical beverages like Mai ties or non-alcoholic fruity mocktails. 7. Entertainment and Awards Ceremony: Incorporate live entertainment during breaks or between sessions to keep the energy high. This could include performances by local musicians playing ukuleles or traditional Hawaiian songs. Conclude the meeting with an awards ceremony, recognizing outstanding team members who embody the company's values. Different types of Hawaii Sample Letters for Employee's Suggestion for Company Meeting: 1. Request for Approval and Budget Allocation: If you are an employee suggesting this idea, you may need to draft a letter requesting approval from management and highlighting the potential benefits and costs associated with organizing a Hawaii-themed company meeting. 2. Detailed Proposal: Once your suggestion is approved, you can create a detailed proposal letter outlining the various elements mentioned above, addressing logistical considerations, estimated costs, and potential resource requirements for the event. Incorporating a Hawaii-themed company meeting will not only provide a refreshing change from traditional meetings but also create a memorable experience that fosters team bonding and increases employee engagement. I believe this unique concept aligns with our organization values and can enhance motivation, collaboration, and overall company spirit. Thank you for considering my suggestion, and I look forward to discussing this idea further in the upcoming company meeting. Warm regards, [Your Name] [Your Position/Department] [Employee ID/Contact Information]