Hawaii Sample Letter for Unsatisfactory Behavior

• Category: Letters - Nonlegal - Employees
• State: Multi-State
• Control #: US-0114LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form.

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: [Employee's Name and Department] Unsatisfactory Behavior Ref: [Employee's ID/Number] Dear [Recipient's Name], I hope this letter finds you well. I am writing to bring to your attention a matter of extreme concern regarding the behavior and conduct of [Employee's Name], who is an employee within the [Department Name] at [Company/Organization Name]. It has come to my attention that [Employee's Name] has been displaying consistent unsatisfactory behavior, which has negatively affected their work performance and interpersonal relationships within the workplace. The following instances highlight the recurring unsatisfactory behavior exhibited by [Employee's Name]: 1. Attendance and Punctuality Issues: [Employee's Name] has frequently arrived late to work or has been absent without adequate explanation or prior notice. This violation of company policy has disrupted workflow and created difficulties in meeting project deadlines. 2. Poor Performance and Output: Despite receiving initial training and having ample resources at their disposal, [Employee's Name] consistently produces work of substandard quality. This is reflected in delayed completion of tasks, numerous errors, and a lack of attention to detail. Such performance not only affects their own productivity but also adversely impacts the team's overall efficiency. 3. Unprofessional Conduct: [Employee's Name] has displayed disrespectful behavior towards colleagues, including using inappropriate language, engaging in gossip, and belittling others. These actions create a hostile work environment and hamper effective teamwork and collaboration. 4. Failure to Follow Guidelines and Procedures: [Employee's Name] consistently disregards established protocols and guidelines, resulting in errors, delays, and unnecessary rework. This negligence in following instructions represents a significant concern. Action Plan: In light of the above issues, I kindly request your immediate attention to address [Employee's Name]'s unsatisfactory behavior. To rectify the situation and evoke a positive change, I propose the following course of action: 1. Counselling and Performance Improvement Plan (PIP): [Employee's Name] should undergo counseling to address their behavior and receive a written performance improvement plan outlining clear expectations, goals, and timelines. Regular feedback meetings should be scheduled to monitor progress and offer guidance. 2. Training and Development: Identify any skill gaps that may contribute to [Employee's Name]'s below-par performance and provide appropriate training and development opportunities to enhance their capabilities. 3. Monitoring and Review: A monitoring and review system should be implemented to assess [Employee's Name]'s progress during the designated improvement period. This will allow for timely intervention, support, and corrective actions if necessary. 4. Disciplinary Action: If, after the implementation of the above measures, there is no visible improvement or if the misconduct persists, progressive disciplinary action, in line with company policies and procedures, should be taken. Addressing this matter promptly and effectively will not only create a more harmonious work environment but will also ensure that [Company/Organization Name] maintains its reputation for excellence and professionalism. We appreciate your understanding and cooperation in dealing with this issue urgently. I trust that you will take the appropriate remedial steps in accordance with the company's policies and procedures. Please do not hesitate to contact me if you require any further information or assistance in this matter. Thank you for your prompt attention to this serious issue. Sincerely, [Your Name] [Your Designation] [Company/Organization Name]