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Service shall be deemed complete when the fact of mailing is entered of record. (D) a written motion, except one that may be heard ex parte; and.(E) a written notice, appearance, demand, or offer of judgment, or any similar paper. The notice and request must: (A) be in writing and be addressed: (i) to the individual defendant; or. Submit your Motion and Order to the Clerk and pay the Ex Parte via the Clerk processing fee. Registered mail may be used when a rule requires certified mail. Certification: A judge's order to move a criminal case to another court in a different county. There is usually a fee charged to publish a legal notice in a newspaper. Commencement of action; service of process, pleadings, motions, and orders. 952.34 Ex parte communications.