Guam Sample Written Reprimand for Violation of Company Policies
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How to fill out Sample Written Reprimand For Violation Of Company Policies?
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FAQ
The letter should include clear details about what the behavior was, how it violated company policies, and any consequences that may result from future occurrences. Additionally, it should provide guidance on how the employee can improve their behavior moving forward.
Specifically, [clearly state the unacceptable behavior or conduct] on [date]. On [date], you received a verbal warning for [state the unacceptable behavior or conduct]. This written warning marks an opportunity for you to correct your [unsatisfactory performance and/or behavior].
Dear (Employee's name), I am writing to inform you that your recent behavior on [date of the incident] constitutes misconduct, violating our company policies. For a better understanding of our expectations of our employees, please review our company's code of conduct and policies.
A written warning should clearly outline the violation committed and mention the specific policy related to the behavior or performance issue. The warning also needs to include the necessary steps to correct the action and the possible consequences involved if the behavior is not corrected.
I believe the nature of your [unacceptable performance and/or misconduct] is sufficient to cause me to conclude that you did not meet a reasonable standard of conduct as an employee of [agency/department name], thus warranting this written reprimand.
If it was a minor violation, give them a gentle reminder of what the policy says and document the incident as well as the response to it. If what happened was more severe, a written warning and an investigation may be necessary.
Disciplinary action provides a means of recourse if an employee violates company policy or the code of conduct. By enforcing a disciplinary action policy, employers can cultivate a fair, consistent, and healthy workplace culture. A consistent disciplinary policy protects employees, the company, and its customers.
_________] Dear [Mr./Ms. Last Name]: This letter shall serve as a formal written reprimand and is to confirm in writing our discussion of [date] concerning your unacceptable [performance and/or conduct] and to establish my expectations which I have outlined in a Corrective Action Plan to be commenced immediately.