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In Business Correspondence, a complaint letter is a formal way of bringing attention to a problem or issue that you have with a product, service, company, or individual. It is important to write a complaint letter in a professional and polite manner, as this will help ensure that your issue is taken seriously.
A complaint letter serves a dual purpose: venting frustration and prompting action. By putting concerns in writing, individuals have a documented record of their grievances, providing a tangible reference for future reference or escalation if needed.
A complaint Letter is a written communication used to raise your concerns with a product, service or to address other types of grievances. The purpose of the letter is to address the problem and seek a productive resolution.
Dear [Contact Person]: This letter is to [notify you {or} follow up on our conversation of {date}] about a problem I am having with the [name of product or service performed] that I [bought, leased, rented or had repaired] at your [name of location] location on [date].
A complaint letter is a formal complaint about any unsatisfactory product, service or situation. Complaint letters are also called claim letters, adjustment letters, complaint and adjustment letters, complaint and claim letters.