Georgia Sample Letter regarding Closing of Case
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FAQ
Here are a few of the most common ways to end a professional email: Best. Sincerely. Regards. Kind regards. Thank you. Warm wishes. With gratitude. Many thanks.
Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.
The letter should: Tell the reader the date the business will close. Inform the reader of anything they need to do (such as pick up their dry cleaning, pay off their outstanding bill, or come in for the going out of business sale) Tell the reader where to direct their questions.
What to include in a closing letter to clients Specifics about the case and its status. ... The date. ... The reason for the end of representation. ... The status of any client documents. ... Next steps. ... A feedback request. ... A note of appreciation.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
Example of a Closing Letter Dear {{client}}, Thank you for the opportunity to represent you in {{brief description of case/matter}}. As of {{date}}, your case {{case #}} has closed and your legal representation has ended. You can expect your final bill from us by {{date}}.
We are closing our file and we hope that this matter has been concluded to your satisfaction. [You may wish to advise the client of any file retrieval charge and outline the applicable file retention and destruction period.] If we can be of assistance to you on any other matter in the future, please let us know.
