Florida Sample Letter for Directive - Notify Employees of a New Policy or a Change in an Existing One

• Category: Letters - Nonlegal - Directives
• State: Multi-State
• Control #: US-0513LR
• Format: Word; Rich Text

Description

Sample Letter for Directive - Notify Employees of a New Policy or a Change in an Existing One

Subject: Update on Company Policy: Implementation of New Directive in Florida Offices Dear [Employee's Name], We hope this message finds you well. We would like to inform you of an important update regarding a new policy that will be implemented in our Florida offices, effective [date]. As part of our ongoing commitment to ensuring the safety and well-being of our employees, we have made the decision to introduce a new directive in response to recent guidelines issued by the Florida Department of Health. This proactive measure aims to uphold the highest safety standards and align our operations with the latest recommendations to mitigate the spread of illness or other workplace hazards. The following are the key details of the new policy: 1. Mandatory Vaccination Requirement: To safeguard the health and safety of our employees and their families, we have made it mandatory for all employees, including full-time, part-time, and temporary staff, working in any of our Florida offices to provide proof of complete vaccination against COVID-19 by [deadline]. This requirement also extends to external contractors and visitors who will be on-site for an extended period. 2. Exemption Accommodations: We understand that some employees may have valid medical, religious, or personal reasons that prevent them from receiving the COVID-19 vaccine. To address such situations, we have put in place a process to request exemption accommodations. If you believe you qualify for an exemption, please submit a formal request, along with supporting documentation, to [contact name] by [deadline]. Our team will review and assess these requests on a case-by-case basis, ensuring confidentiality and fairness throughout the process. 3. Safety Procedures: In addition to the mandatory vaccination requirement, we will continue to enforce strict safety measures as recommended by health authorities. These include regular sanitization of workspaces, availability of hand sanitizers and face coverings, promoting social distancing, and adhering to proper respiratory hygiene practices. Compliance with these safety procedures will help create a secure working environment for all. 4. Communication and Training: To keep our employees informed and equipped with the necessary knowledge, we will conduct training sessions and disseminate informational materials regarding the new policy, vaccination process, exemption procedures, and general health guidelines. We encourage you to participate actively and address any questions or concerns you may have during these interactive sessions or reach out to the designated contact persons for clarification. Please note that non-compliance with the new policy may result in disciplinary actions, up to and including termination of employment, as per our company's guidelines. We understand that implementing changes can sometimes be challenging, but we firmly believe that this new directive will contribute to the overall well-being of our workforce and the community at large. We greatly appreciate your cooperation and support as we work together to maintain a safe and healthy workplace environment. If you have any immediate questions or require further information, please do not hesitate to contact [contact name] at [contact details]. We remain committed to your well-being and look forward to your continued dedication to our shared goals. Thank you for your attention and understanding. Sincerely, [Your Name] [Your Position] [Company Name]