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Capital leases transfer ownership to the lessee; operating leases usually keep ownership with the lessor. For accounting purposes, short-term leases under 12 months in length are treated as expenses and longer-term leases are capitalized as assets.
The lessor reports the lease as a leased asset on the balance sheet and individual lease payments as income on the income and cash flow statements. The lessee reports the lease as both an asset and a liability on the balance sheet due to their stake as a potential owner of the asset and their required payment.
An equipment lease agreement is a contractual agreement where the lessor, who is the owner of the equipment, allows the lessee to use the equipment for a specified period in exchange for periodic payments. The subject of the lease may be vehicles, factory machines, or any other equipment.
The implementation of ASC 842 requires companies to record a right-of-use asset and a lease liability on their balance sheet. The right-of-use asset represents the lessee's right to use the leased asset, while the lease liability represents the obligation to make lease payments.
Most lessors earn profit through significant charges outside of the regular term rent stream, including interim rent, retained deposits, fees, lease extensions, non-compliant return charges, fair market value definitions, and end-of-lease buyouts for equipment that cannot be returned.
Leasing companies tend to specialize in specific industries, so it's important to do your homework to find the right financing option for your business. Equipment leasing terms are typically for three, seven or 10 years, depending on the type of equipment.
The equipment account in the balance sheet is debited by the present value of the minimum lease payments, and the lease liability account is the difference between the value of the equipment and cash paid at the beginning of the year.
For leases generally exceeding one year the applicable accounting rules dictate that the lessee account for a leased asset as though it has been purchased. The lessee records the leased right as an item of property, plant, and equipment, which is then depreciated over its useful life to the lessee.