This form is used to certify that records submitted are true and correct and kept in the normal course of business.
District of Columbia Certificate for Custodian of Records - Billing Records Included
State:
Multi-State
Control #:
US-PI-0242
Format:
Word;
Rich Text
Instant download
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FAQ
The medical record of each patient shall be maintained and preserved, in original, microfilm, electronic or other similar form, for a period of at least ten (10) years following discharge or in the case of minors, the records shall be kept until three years after the age of majority has been attained.
We highly recommend making an appointment, as appointment holders will be served within fifteen (15) minutes of their scheduled appointment time. See below for more information.
The length of time your clinic or hospital is required to hold onto your medical records is called the medical record retention period. Most states' retention periods vary between 5-10 years after the last visit, and after the mandated length of time, your provider is allowed to dispose of your records.
You can submit the request by mail or fax. The Medical Records hours of operation are Monday- Friday am ? pm (when the District government is open). When responding to a request for protected health information, the Privacy Officer must verify the identity and authority of the requesting individual.
Unless specified otherwise by the department, a hospital shall retain and preserve all medical records which relate directly to the care and treatment of a patient for a period of no less than ten years following the most recent discharge of the patient; except the records of minors, which shall be retained and ...
For your convenience, there are several ways of ordering death certificates: online, by phone, by mail, and in person via automated kiosks. Please review our return of fees policy. This information will be helpful should you notice an error on your certificate and wish to amend immediately.
The medical record of each patient shall be maintained and preserved, in original, microfilm, electronic or other similar form, for a period of at least ten (10) years following discharge or in the case of minors, the records shall be kept until three years after the age of majority has been attained.
This is because HIPAA laws demand the users to store the medical records for six years, while federal law demands them to retain the medical records for at least seven years after the medical service is provided to the patients. In addition, the timeline goes up to ten years for Medicare patients.
