[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date] [Agency Name] [Address] [City, State, Zip] Subject: Request for Information [or FOIA Request] — [Specific Information Being Requested] Dear [Agency Name], I hope this letter finds you well. My name is [Your Name], and I am a resident of the District of Columbia. I am writing to request information under the Freedom of Information Act (FOIA) from your esteemed agency pertaining to [specific information]. As a concerned citizen, I believe it is crucial to have access to accurate and transparent information about District of Columbia [specific topic or issue, such as public safety, infrastructure development, or education]. To assist you in processing my request efficiently, I have outlined the details below: 1. Description of Information Requested: [Provide a clear and specific description of the information you are seeking, including any relevant dates, locations, individuals, or documents involved.] 2. Purpose of Request: [Explain why you are requesting this information and how it will contribute to your understanding or research on the specific topic.] 3. Preferred Format: [Specify the format in which you would like the information to be provided, such as physical copies, email attachments, or access to an online portal.] 4. Fee Waiver Request: [If applicable, you may request a fee waiver if you believe that disclosing the information is in the public interest, as outlined in the FOIA guidelines. Justify why you believe a fee waiver should be granted.] 5. Timeframe: [Indicate your desired timeframe for receiving the requested information, understanding that the agency has legal obligations to respond within a specific time limit.] Please note that if some requested information falls within any of the FOIA exemptions, I kindly request that you provide a justification for withholding such information. Additionally, if some of the records you possess are available to the public, please direct me to any available online resources or physical locations where I can access them. I understand that processing such requests takes time and resources. However, I firmly believe that access to this information is crucial for an informed public and fulfilling the principles of transparency and accountability. Therefore, I kindly ask for your prompt attention to this request. Should you have any questions or require further clarification, please do not hesitate to contact me at [phone number] or via email at [email address]. I am available at your convenience to discuss this matter further. Thank you in advance for your attention to this matter. Sincerely, [Your Name]
District of Columbia Sample Letter for Request Information from a Government Agency
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How to fill out District Of Columbia Sample Letter For Request Information From A Government Agency?
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FAQ
You must make a Freedom of Information ( FOI ) request in writing....You should give:your name (not needed if you're asking for environmental information)a contact postal or email address.a detailed description of the information you want - for example, you might want all information held on a subject, or just a summary.
I request that a copy of the following documents or documents containing the following information be provided to me: identify the documents or information as specifically as possible.
All FOIA requests must be in writing: (letter, email/web form or fax). Label your request "Freedom of Information Act Request," preferably within the request letter and on the envelope/subject line/cover page, and address the request to the DoD Component(s) likely to have the information you seek.
What Do I Include In My FOIA Request?Clearly state that you are requesting documents under the Freedom of Information Act.Regardless of whether you make your request by mail, fax, or e-mail, please provide your mailing address.Be as specific as possible about the records you are requesting.
For your request to be dealt with according to the Freedom of Information Act, you must:contact the relevant authority directly;make the request in writing, for example in a letter or an email.give your real name; and.give an address to which the authority can reply.
Before you write a request letter, one should know to whom the letter is addressed....Here is the simple format of the request letter:Date.Recipient Name, designation and address.Subject.Salutation (Dear Sir/Mam, Mr./Mrs./Ms.)Body of the letter.Gratitude.Closing the letter (Your's Sincerely)Your Name and Signature.
Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement.
You can ask for any information you think a public authority may hold. The right only covers recorded information which includes information held on computers, in emails and in printed or handwritten documents as well as images, video and audio recordings.
You must make a Freedom of Information ( FOI ) request in writing....What to includeyour name (not needed if you're asking for environmental information)a contact postal or email address.a detailed description of the information you want - for example, you might want all information held on a subject, or just a summary.
I am writing to request information under the Freedom of Information Act 2000. I would be interested in any information held by your organisation regarding my request. I understand that I do not have to specify particular files or documents and it is the departments responsibilty to provide the information I require.
