District of Columbia Sample Letter for Return of Overpayment to Client Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to inform you that we have recently identified an overpayment on your account in the amount of [Amount]. We apologize for any inconvenience this may have caused and would like to promptly return the excess funds to you. Upon reviewing your account, we found that this overpayment occurred due to an error on our part. We deeply regret the oversight and assure you that measures have been put in place to prevent such errors from occurring in the future. To ensure a smooth and efficient return process, please find enclosed a check payable to [Client's Name] in the amount of [Amount]. You may deposit or cash the check at your convenience. We kindly request that you acknowledge the receipt of this letter and the enclosed check by signing and returning the enclosed form. Please remember to deduct the overpayment amount from any outstanding balances mentioned in your previous account statements. If you have any questions or need further clarification regarding this matter, please do not hesitate to contact our customer service team at [Phone Number] or [Email Address]. We are committed to resolving this matter to your satisfaction. Once again, we sincerely apologize for any inconvenience caused by this error. We value your business and appreciate your understanding and cooperation in rectifying this situation. Thank you for your prompt attention to this matter. We look forward to serving you in the future. Best regards, [Your Name] [Your Title/Position] [Your Company Name] [Company Address] [City, State, ZIP Code] Keywords: District of Columbia, sample letter, return of overpayment, client, overpayment, error, refund, prompt, inconvenience, funds, check, account, acknowledgement, outstanding balances, rectifying, situation, resolve, customer service team, attention, understanding, cooperation, value, business.
District of Columbia Sample Letter for Return of Overpayment to Client
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How to fill out District Of Columbia Sample Letter For Return Of Overpayment To Client?
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FAQ
I am writing to you because I have been informed that I have been overpaid. I (am/was employed/engaged) by you from (enter date) to (enter date) as a (enter job title) on a (enter job type - full time, part time or agency/casual) basis. You have stated that I have been overpaid by a total sum of (enter amount).
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
If a customer pays you more than the amount required to pay a debt in full, you can mark the invoice as paid in full and write off the overpayment.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
Communicate with the customer about the overpayment as soon as possible and confirm how they would like to proceed. Options for handling overpayments are to either refund the amount or establish a credit for it.
