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?61(7) A public company must convene an annual general meeting of its shareholders- (a) initially, no more than 18 months after the company's date of incorporation; and (b) thereafter, once in every calendar year, but no more than 15 months after the date of the previous general meeting, or within an extended time ...
A General Meeting is simply a meeting of shareholders and 21 days' notice must be given to shareholders, but this can be reduced to 14 days, or increased to 28 days, in certain situations.
Probably the biggest risk for failing to hold annual shareholder meetings, as with failing to follow other corporate formalities, is that your corporation's shareholders may lose limited liability protection.
(i) Date, time and place of meeting; (ii) Purpose of the meeting; (iii) Notice of any special business to be conducted; (iv) Nature of special business in sufficient details; (v) The text of any special resolution or by-law to be submitted to the meeting; and (vi) Any additional details required by the by-laws or ...
The general rule is that at least 21 days' notice must be given, although constitutions may specify longer.
Generally, notices should be provided more than ten days, but less than 60 days before a meeting is set to occur. Your shareholders also have the option to waive the specific notice of the meeting requirements. Asking your shareholders to sign this waiver allows you to conduct meetings on short notice.
Section 33-920. - Authority to transact business required. (a) A foreign corporation, other than an insurance, surety or indemnity company, may not transact business in this state until it obtains a certificate of authority from the Secretary of the State.
Except as otherwise specified in Section 1.03 or required by law, written notice of the time and place of every meeting of shareholders, and in the case of a special meeting the purpose or purposes of the meeting, shall be given at least 10 days and not more than 60 days previous thereto, to each shareholder of record ...