Connecticut Sample Letter for Response to a Positive Drug Test - Employer

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• Control #: US-0561LR
• Format: Word; Rich Text

Description

Sample Letter for Response to a Positive Drug Test - Employer

Subject: Connecticut Sample Letter for Response to a Positive Drug Test — Employer Dear [Employer's Name], I am writing to address the recent communication regarding the positive drug test result that was reported for [Employee's Name]. As per our company policy and in compliance with Connecticut state regulations, we have taken the necessary steps to handle this matter promptly and appropriately. First and foremost, please rest assured that the privacy and confidentiality of all parties involved have been strictly upheld throughout this process. We understand the sensitivity and seriousness surrounding drug test results and have followed the designated guidelines to ensure fairness and accuracy. Upon receiving the positive drug test result, [Employee's Name] was informed immediately and provided with a copy of the test results. They were also given the opportunity to discuss the outcome with an authorized medical review officer (MRO) in order to clarify any potential concerns or provide additional information that may impact the test result. It is important to note that before taking any disciplinary action, we have considered the possibility of a false positive result or any valid prescription medication that could have influenced the outcome. Our priority is to maintain a fair and inclusive work environment, promoting the physical and mental well-being of all employees. To ensure that our response aligns with Connecticut state laws and regulations, we have reviewed the Connecticut General Statutes Section [insert relevant statute number] in detail. As a result, we have designed a customized response plan which involves additional testing, evaluation, and potential counseling or treatment options. Connecticut's law outlines specific guidelines for follow-up testing and the right of employees to challenge the validity of the initial positive drug test. We will be providing a reasonable window of time (typically 72 hours) for [Employee's Name] to undergo a second test at an approved laboratory, conducted by an independent MRO. This follow-up test will be scheduled at our earliest convenience to avoid unnecessary delay. If the follow-up test comes back negative, it will confirm the initial drug test as a false positive. In such a case, we will update [Employee's Name]'s record accordingly and ensure that no adverse action is taken against them. It is important to remember that a false positive can occur due to various reasons, such as errors in lab analysis or certain over-the-counter medications containing substances that may produce positive results. However, if the follow-up test reaffirms the initial positive result, we will proceed with the appropriate disciplinary measures as stated in our company policy, Connecticut state regulations, and any applicable collective bargaining agreements. The nature and severity of the disciplinary action will be determined based on the circumstances of the positive drug test result and our internal policies. We highly recommend that [Employee's Name] seeks professional advice from a qualified substance abuse counselor, who will be able to assist them in understanding their options and formulate a plan for rehabilitation, if necessary. Our company is committed to supporting our employees' well-being and will provide resources and information on available counseling services that can guide them through this challenging time. Lastly, we encourage open communication during this process. If [Employee's Name] wishes to provide any additional supporting documentation, prescriptions, or any other pertinent information, they can do so within the designated timeframe. We are committed to ensuring a fair and thorough review of all evidence before making any final decisions. We firmly believe in the importance of maintaining a drug-free workplace as it contributes to the safety, productivity, and well-being of all our employees. Our primary objective is to promote the health and resilience of our workforce, and we will continue to uphold the highest standards while ensuring compliance with Connecticut's legal framework. If you have any further questions or require additional information, please feel free to contact [HR representative's name] at [contact information]. Thank you for your understanding and prompt attention to this matter. Sincerely, [Your Name] [Your Title/Position] [Company Name]