[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Re: Termination of Representation Dear [Client's Name], I hope this letter finds you well. I am writing to inform you that, regrettably, I am compelled to terminate our professional relationship as your legal representative effective immediately. Over the course of our representation, we have strived to provide you with the highest level of legal assistance and guidance. However, despite our best efforts, it has become clear that a fundamental breakdown in communication and trust has occurred, rendering it impossible for our firm to effectively represent your legal interests. Throughout this entire process, we have made every attempt to address and resolve the issues that have arisen. However, despite our best intentions, these concerns have persisted and have significantly affected our ability to provide the level of representation that you deserve. It is essential to highlight that the termination of our representation in no way reflects a judgment on your case or your individual circumstances. This decision is solely based on the aforementioned breakdown in communication and trust, which we believe prevents us from providing you with the quality of representation you deserve. Regarding your case, we understand its importance and are committed to ensuring a smooth transition. Therefore, we kindly request that you take immediate steps to secure alternative legal counsel to represent your interests. In doing so, it is crucial for you to provide the new attorney with the necessary information and documentation related to your case so that they can pick up from where we left off effectively. Moreover, we are more than willing to cooperate with your new attorney by providing them with any relevant case materials or legal documents upon their request. However, I must inform you that due to the termination of our representation, we will not be able to answer any legal questions or provide further advice in relation to your matter. Lastly, please be aware that as of the date of this letter, we will no longer be your legal representative, and you should refrain from mentioning or representing us as such. Should there arise any need for correspondences or documentation from our firm, kindly reach out to us at the contact information provided above. We sincerely regret having to take this step, as it is always our endeavor to provide the best possible representation to all our clients. We genuinely hope that you find new legal counsel that meets your needs and will be able to assist you effectively. If you have any questions or require further clarification, please do not hesitate to reach out to me. We will do our best to assist you during this transition. Thank you for your understanding and cooperation. Yours sincerely, [Your Name] [Your Title] [Law Firm Name]
Connecticut Sample Letter to Client - Termination of Representation
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[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
Dear [Client], We regret to inform you that we will no longer be needing your services effective by [Date]. We've decided to terminate our partnership with [Name of client/company] due to [reasons]. Our time together has been valuable, but now it's best we grow independently.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
Dear [Employee Name], This letter confirms our discussion today informing you that your employment with [Company Name] is terminated effective immediately due to [reason for termination]. [Insert details regarding coaching, warnings and other related documentation].
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
How to write an employee termination letter with ease Choose your tone carefully. Gather all necessary details. Start with basic information. Notify the employee of their termination date. State the reason(s) for termination. Explain compensation and benefits going forward. Outline next steps and disclaimers.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
