Connecticut Petty Cash Vouchers
Description
How to fill out Petty Cash Vouchers?
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FAQ
Dear Sir or Madam (or the name of the finance manager), I am writing this email to ask you for the approval of a petty cash request, for the value of (enter requested amount here). This request is for official purposes only and is necessary for the (explain why you need a petty cash withdrawal).
Petty cash funds should be properly secured at all times. Access to the funds should be restricted to one person (e.g., the petty cash custodian or a specified cashier). Cash on hand and receipts for disbursements made should always equal the assigned amount of the petty cash fund.
Printing from the Cash JournalOn the SAP Easy Access screen, choose Accounting Financial Accounting Banks Incomings Cash Journal.Choose Print Cash Journal.Choose which form you want to print and choose Execute.To print the form, choose Print.
A Petty Cash Replenishment Request, Form USNH-F46, is sent to Accounts Payable to support the PV. The USNH-F46, with attached original receipts and Petty Cash Vouchers, must be reviewed and approved by the Department Head or someone who is authorized to approve departmental expenditures.
Under the imprest system, the petty cash custodian is responsible at all times for the amount of the fund on hand either as cash or in the form of signed receipts.
How to Audit Petty CashMeet the person who serves as the normal custodian of the petty cash -- usually a secretary or manager.Count the currency and coin.Sum all the vouchers and receipts used to justify payments from petty cash or records of transactions adding to the cash.Add the cash total to the voucher total.More items...
The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
A petty cash voucher is usually a small form that is used to document a disbursement (payment) from a petty cash fund. Petty cash vouchers are also referred to as petty cash receipts and can be purchased from office supply stores.
The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
The voucher is typically purchased from an office supply store. It is a physically small form, since it must fit within the petty cash box or drawer.
