Dear [Employee's Name], I hope this letter finds you well. As an employer, it is essential for us to address and resolve any issues that arise in the workplace promptly. Unfortunately, it has come to our attention that your recent behavior has been unsatisfactory, and we feel it is necessary to address this matter formally. First and foremost, let me clarify that our company values professionalism, respect, and teamwork. It is expected that all employees adhere to these values, fostering a positive and productive work environment. However, we have observed various instances where your behavior has negatively impacted the workplace atmosphere and other colleagues' morale. One of the areas where unsatisfactory behavior was observed is communication. Effective communication is crucial for the success of any team. However, there have been multiple occasions where you have displayed a lack of communication, either by not responding to emails promptly or being non-responsive during team meetings. This behavior not only disrupts the workflow but also hinders the ability of the team to collaborate effectively. Moreover, it has been noticed that your attitude towards your colleagues has been condescending and disrespectful. Respect and mutual support are key aspects of maintaining a harmonious working environment. Your derogatory remarks and belittling comments create tension and hinder friendly and professional relations among team members. Another aspect that has been unsatisfactory is your consistent inability to meet project deadlines. Meeting deadlines is crucial for the success of our team and the company as a whole. However, your repeated delays and failure to complete tasks within the given timeframe demonstrates a lack of dedication and commitment to your role. To address these concerns, we expect you to make immediate changes to your behavior. It is necessary for you to improve your communication skills, respond promptly to emails, actively participate in meetings, and treat your colleagues with kindness and respect. Additionally, ensuring that you meet project deadlines will significantly contribute to the overall success of our team. Please note that this letter serves as a formal warning, and further instances of unsatisfactory behavior may result in progressive disciplinary action, up to and including termination of your employment. We believe in providing employees the opportunity to rectify their behavior, and we genuinely hope to see a positive change in your conduct. If you require assistance or have any concerns, please feel free to schedule a meeting with your supervisor or the HR department. We are here to support you in making the necessary improvements. Thank you for your attention to this matter. We trust that you will take the necessary steps to rectify your behavior and contribute to creating a more positive work environment. Sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number]