California Expense Reimbursement Request
Description
How to fill out Expense Reimbursement Request?
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FAQ
Send a Reimbursement Letter Before You Spend Making your request in writing allows you to create a budget for the event or project and provide advance justification for how and why spending money now will save money later.
While not mandatory in every state, California employers are required to reimburse their employees for reasonable business expenses. This means employers must pay back employees who spend their own money for business-related expenses. Various California labor and tax laws outline the types of reimbursable expenses.
The plan must require employees to repay any reimbursements which exceed substantiated expenses within a reasonable period of time (within 120 days after expense is incurred).
Generally, an employee may seek reimbursement of a necessary business expense within three years of incurring the expense. However, to lessen the risk of belated claims, employers should identify a deadline to submit reimbursements (i.e. 30 days after incurring the cost) in the written reimbursement policy.
California Labor Code section 2802 requires employers to reimburse their employees for mileage they incur in the course of their employment. Section 2804 says that employees cannot waive (i.e., forfeit) their right to receive reimbursement for miles driven for work.
Under California labor laws, your employer has to reimburse you for all work-required losses and expenses. If your employer has failed to reimburse you for work-related expenses, you may be able to recover compensation by filing a lawsuit.
California Labor Code 2802 is the law that requires employers to reimburse workers for all necessary expenditures or losses incurred by the employee in direct consequence of the discharge of his or her duties. Employers that fail to do so can face a wage and hour lawsuit.
