California Employee Self-Identification Form
Description
How to fill out Employee Self-Identification Form?
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FAQ
Self-identification is an important tool that provides an avenue for employees to anonymously share their diversity data so that their employers can implement strategies to build a culture that supports all employees, and measure their progress towards their diversity goals.
The employer is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, the employer invites employees to voluntarily self-identify their race and ethnicity.
When an employee chooses to self-identify their race/ethnicity, an employer cannot override their elections. If an employee chooses not to self-identify their race/ethnicity, employers may either conduct a visual survey to determine the information, or use employment records.
If an employee chooses not to self-identify their race/ethnicity, the employer may either conduct a visual survey to determine the information, or use employment records.
Employers are required to attempt to allow employees to use self-identification to complete the EEO-1 Component 1 Report. However, if employees decline to self-identify their race/ethnicity, employment records or observer identification may be used.
An invitation to self-identify is an optional question on a job application that allows the applicant to identify as a veteran or person with a disability. Some organizations also invite existing employees to self-identify using a standard form.
The questionnaire asks employees whether they identify as belonging to one or more designated groups. The four designated groups are racially visible persons, aboriginal persons, persons with a disability, and women. You may self-identify in more than one designated group.
When asking employees to self-identify, employers should proactively communicate the purpose for the request and emphasize the confidentiality of the responses to help mitigate the discomfort or isolation that diverse employees may feel.
The purpose of the self-identification form is to collect information so the agencies can monitor the equity performance of programs and design new measures that achieve greater equity, diversity and inclusion in the research enterprise.
