[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Customer's Name] [Customer's Address] [City, State, ZIP] Subject: Cancellation of Contract Dear [Customer's Name], I hope this letter finds you well. I am writing to notify you that we have made the difficult decision to cancel the contract between our business, [Your Business Name], and yourself, [Customer's Business Name]. Regrettably, circumstances have arisen that leave us with no other viable option but to terminate our agreement. This cancellation is effective immediately as per the terms of our contract signed on [Contract Signing Date]. I want to assure you that this was not an easy decision for us. We have always strived to maintain strong and long-lasting relationships with our valued customers, such as yourself. Unfortunately, unforeseen circumstances have led to changes in our business operations, forcing us to reevaluate our contractual commitments. Due to privacy and confidentiality considerations, we are unable to disclose the specific details underlying this cancellation. Nevertheless, please rest assured it is not a reflection of your professionalism, dedication, or any fault or dissatisfaction with your business. Our decision is purely driven by internal factors, and we deeply regret any inconvenience this may cause you and your team. As per the terms outlined in our contractual agreement (Section [Contract Section]), we kindly request that you comply with the cancellation terms, which include the return of any products, materials, or equipment provided to you by our company within [Number of Days] business days. Additionally, we expect any outstanding payments to be settled according to the agreed-upon payment terms. To facilitate a smooth transition during this termination process, our team is available to assist with the retrieval of our assets and to answer any questions you may have. You can contact [Contact Person's Name] at [Contact Person's Phone Number] or [Contact Person's Email Address]. We will make every effort to ensure that any inconveniences resulting from this cancellation are minimized. Please note that this cancellation does not release either party from any liabilities or obligations incurred prior to the contract termination. Any confidential information shared during the collaboration must remain confidential and should not be disclosed or used without prior written consent. We sincerely apologize for any challenges this unforeseen situation may pose to your business. We appreciate the trust you placed in our company, and we genuinely hope that this cancellation does not impact our future working relationship. Should the opportunity arise in the future, we would be more than happy to discuss potential collaborations again. Thank you for your understanding, cooperation, and prompt attention to this matter. Please acknowledge the receipt of this letter, including your understanding of the termination terms, by signing the enclosed copy and returning it to us. Wishing you continued success in your endeavors. Sincerely, [Your Name] [Your Title/Position] [Your Business Name]
Alaska Sample Letter for Cancellation of Contract - Business to Customer
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How to fill out Alaska Sample Letter For Cancellation Of Contract - Business To Customer?
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FAQ
We inform you that we will no longer require the services of name of company, as of date. With this notification, we comply with the minimum notice period required by our agreement. Your company has provided us with good service in the past, however, we decided to terminate our business contract due to reasons.
Writing Tips for Cancellation LettersKeep it simple, straightforward and to the point.State clearly that you are canceling your contract and include a simple reason why.If you owe any money on the account, request a final bill or enclose the payment.
If you're ready to terminate your service agreement, you should be sure to do so in writing. You can either send an email to your service provider or compose a termination letter on business stationery. You should sign this notification using both your official title and the name of your company.
Dear Client, We regret to inform you that we will no longer be needing your services effective by Date. We've decided to terminate our partnership with Name of client/company due to reasons. Our time together has been valuable, but now it's best we grow independently.
I am writing to inform you that Company Name is not renewing Agreement Name dated Agreement Date. Brief summary of the reason for not renewing the Agreement. While the Agreement expires on Expiry Date, as per the terms of the Agreement, it automatically renews unless cancelled by cancellation deadline.
If you're ready to terminate your service agreement, you should be sure to do so in writing. You can either send an email to your service provider or compose a termination letter on business stationery. You should sign this notification using both your official title and the name of your company.
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
Here are some steps you can follow to write an effective termination letter:Notify the employee or company of a termination date.Explain the terms for contract termination.Describe the next steps.List materials they may return or send.Include additional information.Employee termination letter.More items...?
Sample Template As per the contract if I cancel my service withing 30 days notice period there is no penalty. The final payment is made by me and I am enclosing a copy of my contract. Your services were very good and I look forward to renew your contract at my new location. Kindly confirm my contract cancellation.
The letter should include the following key points:The purpose of the contract.The contract date.The reason for terminating the contract.Any termination obligations.The date of the letter.
